Financal Analyst I

Financal Analyst I 205 South Ninth Street, Estancia, NM 87016 $20.75 an hour $20.75 an hour To perform a wide variety of responsible and complex administrative, finance and purchasing duties in support of the Finance and Purchasing Departments. To provide financial assistance to a variety of departments; and to provide information and assistance regarding departmental policies and procedures. Receives general supervision from the Finance Director.

KEY DUTIES AND RESPONSIBILITIES

• Ensures department administrative functions run smoothly by working effectively with all members of the Finance Department.
• Provides direct support to the Finance Department
• Backup to the ordering of supplies and stocking of department
• Updates and maintains databases; Performs special assignments to include research, gathering records for public disclosure
• Manages project deadlines, files and information
• Coordinate and provide administrative, organizational and clerical support services for the Finance Department. Such support includes but is not limited to creating and preparing internal correspondence, copying and emailing information, arranging appointments, maintaining program files, mail distribution, prepares outgoing mail and answering and directing phone calls.
• Demonstrates continuous efforts to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
• Respond to inquiries in a courteous manner; provide information on departmental and county policies and procedures as needed.
• Screen office and telephone callers; respond to requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities.
• Monitor and invoice bills to be paid on a daily basis.
• Perform a wide variety of general clerical work including the maintenance of accurate records and files; verify accuracy of information, research discrepancies and record information.
• Operate a variety of office equipment including telephones, copiers, 10 key and computers; input and retrieve data and text; organize and maintain various filing.
• Participate in the duties relating to the Finance Department and Purchasing Departments
• Assist in a variety of department operations; perform special projects and assignments as directed.
• Contact the public and outside agencies in acquiring, and providing information.
• Prepares, issues, and sends out receipts, bills policies, invoices, statements, and checks.
• Audits invoices against purchase orders, research discrepancies.
• Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
• Prepares vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy.
• Prepare, type and proof read a variety of documents including general correspondence, agendas, reports, memorandums, rough drafts and verbal instructions.
• All other job duties as assigned.

KNOWLEDGE OF

• County organization and operations.
• Operations, services and activities of a finance department
• Principles of finance and accounting procedures.
• Knowledge of purchasing to comply with local, state and federal laws, regulations, policies, and procedures preferred.
• Have or obtain knowledge on grant and procurement.

MINIMUM QUALIFICATIONS REQUIRED

; Applicants must have the following qualifications:

• Must be 18 years of age, with a valid NM Driver's License;
• Have at least three 3) to five (5) years of office, customer service or related experience with a strong emphasis in the field of finance and/or procurement preferred.
• High degree of confidentiality, tact and diplomacy required.

ABILITIES/SKILLS

Must be able to read and write proficiently; make calculations and use a ten-key calculator by touch; must be proficient in use of PC and understand basic software; must be proficient using the internet. Use multi-line telephone, use proper spelling, grammar and math; type accurately and use multiple office machines. Must interact with public, officials and staff in a pleasant and helpful manner, and when dealing with vendors and/or suppliers, must exercise extensive courtesy and tact. Must administer independent projects in an efficient and accurate manner. Knowledge of basic local and state government administration principles, practices, and regulations. Ability to develop detailed written specifications for equipment, commodities, and other items or services and to evaluate bid proposals and analyze difference in quality and price. Ability to administer and manage programs related to purchasing (i.e. purchasing card). The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.