Purchasing Assistant

Purchasing Assistant SUNY Upstate Medical University - 3.6 Syracuse, NY Job Details Full-time 22 hours ago Qualifications Vendor relationship building Communication with suppliers Data visualization software proficiency Accounts payable Materials management in healthcare Purchase order management Mid-level Microsoft Office Analysis skills Business intelligence tools Operating room inventory management Vendor relationship management Delivery record maintenance Data analytics tools Associate's degree Purchasing management systems (technically supported) Materials management Communication skills Lawson Full Job Description Syracuse Administrative, Secretarial & Clerical Full-time Opening on: Jun 22 2026 O.R. Materials State of New York TH Staff Assistant 2, NSSL1 89994 UUP (State University Professional Services Unit)

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Job Summary:

The Purchasing Assistant is responsible for all aspects of the procurement process for operating room supplies, non-capital equipment and repairs. Places and confirms purchase orders, tracks deliveries, follows up on back ordered items, maintains supplier relationships, and ensures accurate records within the facility's computer system. Processes bill only orders and reconciles with business office. Monitors and replenishes perpetual inventory items including regularly scheduled physical counts. This role involves coordinating with surgical staff to determine needs, assisting with vendor communication for product information, resolving discrepancies with Accounts Payable. Works closely with the Hospital Purchasing and Value Analysis teams to ensure contracted price and appropriate approvals are obtained. Conducts inventory scans to trigger replenishment orders as needed and provides coverage for inventory tasks during other employees paid time off.

Minimum Qualifications:

Associates degree and two years relevant experience (preferably in a healthcare setting) or equivalent combination of education and experience, plus excellent written/oral communication, analytical and computer skills required.

Preferred Qualifications:

Purchasing and/or materials management experience, familiarity with Microsoft 365 suite, business objects and tableau preferred. Experience in Lawson Materials Management software desirable

Work Days:

M-F 7:00am-3:30pm occasional overtime based on operational needs Message to

Applicants:

Recruitment Office:

Human Resources We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability or other protected classes under State and Federal law.