A Purchasing Assistant assists buyers and staff in the purchasing or procurement department of a business or store. Assists with checking and completing purchase orders, communicates with vendors and suppliers, maintains records and provides data entry.
$58,240 - $64,480 Company Overview Davis Machine is a precision aerospace manufacturer serving commercial and military customers from our facility in Euless, Texas. Since 1952, we have built a reputation for quality, reliability, and customer satisfaction by producing complex machined components and assemblies for some of the world's leading aerospace organizations. At Davis Machine, our employees are the foundation of our success. We are committed to providing a safe, team-oriented workplace where employees are empowered to grow, contribute, and take pride in delivering exceptional products to our customers. Position Overview The Purchasing Assistant supports the Purchasing and Supply Chain team by helping maintain purchase orders, communicate with suppliers, track delivery dates, obtain pricing, and ensure materials and outside services are available when needed. This position requires strong organization, attention to detail, and consistent follow-up with vendors and internal departments. Key Responsibilities Create and update purchase orders in the ERP system. Send purchase orders to suppliers and confirm receipt. Request quotes from suppliers and assist with price comparisons. Track open purchase orders and expected completion/delivery dates (ECDs). Follow up with vendors regarding late orders, delivery dates, and order status. Update ECDs and other purchasing information in the ERP system and tracking spreadsheets. Assist with purchasing materials, hardware, chemicals, supplies, and outside processing services. Maintain accurate pricing, quantities, delivery dates, and supplier information on purchase orders. Assist with purchase order revisions for quantity, pricing, delivery dates, and other changes. Obtain and maintain required supplier certifications and purchasing documentation. Communicate potential shortages, late deliveries, and supplier issues to Supply Chain Manager. Coordinate with Planning, Shipping, Receiving, Quality, and Production regarding material requirements and delivery priorities. Help ensure parts being sent for outside processing have the appropriate purchase orders. Maintain purchasing files, vendor records, quotes, confirmations, and related documentation. Assist with weekly vendor ECD/status reporting. Support supplier performance tracking, including late deliveries and recurring delivery issues. Assist with office and production supply orders as needed. Perform other purchasing and supply chain duties as assigned. Key Performance Expectations Success in this position will be measured by: Accuracy of purchase orders and purchasing records. Timely vendor follow-up. Accuracy of expected delivery dates. Reduction of overdue purchase orders. Timely escalation of supplier delays and shortages. Completion and organization of purchasing documentation. Effective communication with Purchasing, Planning, Shipping, Receiving, Quality, and Production. Requirements High school diploma or equivalent required. Previous purchasing, manufacturing, supply chain, or administrative experience preferred. Basic understanding of purchase orders and vendor communication preferred. Comfortable working with ERP systems, Microsoft Excel, Outlook, and other business software. Strong organizational and follow-up skills. Good written and verbal communication skills. Ability to manage multiple priorities and deadlines. Strong attention to detail and data accuracy. Ability to work effectively with vendors and multiple internal departments. Benefits Medical, Dental & Vision Insurance 401(k) Retirement Plan Paid Time Off (PTO) Eight Paid Holidays
