Administrative Operations Assistant

About

JAQUE JAQUE

is a luxury interior design firm specializing in high-end residential, hospitality, and brand-driven environments. Our company operates in a fast-moving, founder-led environment where creativity, urgency, organization, and execution all matter equally. We are growing quickly and are seeking a highly organized, proactive, and high-energy Administrative Operations Assistant to support executive leadership and help create structure across daily operations. This role is ideal for someone who thrives in fast-paced environments, enjoys solving problems, loves organization, and takes pride in keeping people, priorities, and schedules running efficiently. Position Overview The Administrative Operations Assistant serves as a critical support role for the Founder and Executive Team, helping manage communication, scheduling, travel coordination, operational follow-through, and day-to-day executive organization. This is not a passive administrative role. We are looking for someone who: anticipates needs before being asked operates with urgency and professionalism creates order in fast-moving environments remains calm under pressure follows through relentlessly enjoys high-accountability environments can confidently manage multiple moving priorities at once The right person will help bring structure, consistency, organization, and operational support to a dynamic and rapidly evolving company. Core Responsibilities Executive & Administrative Support Manage complex calendars, scheduling, and executive coordination Prepare leadership for meetings with agendas, reminders, notes, and supporting materials Organize and prioritize incoming communication, emails, and action items Track deadlines, deliverables, and follow-through across multiple initiatives Maintain organized systems, records, files, and documentation Assist leadership with daily operational and administrative support Travel & Logistics Coordination Coordinate frequent travel arrangements, itineraries, accommodations, and transportation Adapt quickly to schedule changes and evolving priorities Assist with onsite coordination for meetings, events, installations, and executive travel Operational Coordination Support communication and coordination across internal teams and external partners Follow up consistently with vendors, consultants, clients, and team members Help maintain accountability and operational flow across active projects Identify bottlenecks or organizational gaps and proactively help resolve them Communication & Organization Ensure leadership stays informed, prepared, and organized Help maintain clarity in a high-volume, fast-paced environment Exercise professionalism, discretion, and strong judgment in sensitive situations What We Are Looking For The ideal candidate: is extremely organized and detail-oriented has high energy and strong follow-through anticipates needs instead of waiting for direction thrives in fast-paced, high-expectation environments communicates clearly and professionally can manage shifting priorities without becoming overwhelmed enjoys solving problems quickly and efficiently takes ownership and accountability seriously understands urgency and execution is dependable, responsive, and proactive This Role Requires Someone Who Can create structure in chaotic environments manage multiple moving pieces simultaneously think several steps ahead maintain composure under pressure support leadership with professionalism and confidence operate with discretion and emotional maturity adapt quickly to changing priorities and schedules This Role May NOT Be the Right Fit For Someone Who needs constant direction or supervision struggles with organization or follow-through becomes overwhelmed by rapid changes prefers slow-paced or highly structured corporate environments dislikes urgency, accountability, or fast turnaround expectations has difficulty managing competing priorities Qualifications 3+ years of experience in administrative support, executive assistance, operations coordination, or similar roles Strong organizational and time management skills Excellent written and verbal communication abilities Experience managing calendars, scheduling, and executive coordination Proficiency with Google Workspace, spreadsheets, calendars, and communication platforms Ability to maintain professionalism in high-pressure situations Willingness to travel frequently and work flexible hours as needed Compensation & Opportunity Competitive compensation based on experience Expected compensation range: $80,000-$90,000 DOE Opportunity for growth within a rapidly expanding luxury brand Direct exposure to executive leadership and high-level operations Travel opportunities and involvement in dynamic projects and events To apply, please submit your resume along with a brief introduction explaining why you are a strong fit for a high-performance operational support role.