Scheduling Coordinator Creative Solutions for Hope

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1 Costa Mesa, CA Job Details Full-time $20 an hour 1 hour ago Benefits Paid training Health insurance Dental insurance 401(k) Paid time off On-the-job training Vision insurance 401(k) matching Opportunities for advancement Life insurance Referral program Paid sick time Qualifications Customer communication Filing English Scanning Administrative experience High school diploma or GED Medical records Organizational skills

Full Job Description Who We Are:

At Creative Solutions for Hope (CSH) we are a team of passionate professionals providing Applied Behavior Analysis (ABA) services to children with developmental disabilities, learning disabilities, and autism spectrum disorders. Since our establishment in 2006, our mission has been to "provide HOPE for a better tomorrow, one family at a time", and that starts with a team of people who are empowered to change lives. We are constantly looking for individuals with a heart for making a difference in the lives of others. Willing to train for the position if you have an administrative background and strong attention to detail.

Qualifications:

• At least 18 years of age
• 1 year of administrative experience
• Ability to handle multiple responsibilities simultaneously.
• Strong attention to detail
• Ability to read, write, and communicate in

English Job Description:

We are seeking a motivated and dedicated Scheduling Coordinator to join our team. This role involves scheduling responsibilities under the supervision of a team lead and one of the company's directors. The ideal candidate will thrive in a dynamic environment, excel in multitasking, and work effectively both independently and as part of a team. Strong organizational skills and attention to detail are essential for contributing to the daily operations and success of our company. Responsibilities Answer incoming calls and messages and routes to appropriate departments. Scanning, filing, faxing, and photocopying files. General maintenance and upkeep of all common areas of office including but not limited to cleaning toys, rearranging furniture, and sanitizing the office. Coordinating permanent schedules based on client and staff availability Work various departments to coordinate staff location needs for all regions of the company Oversee staff and client cancellations (i.e., notifying departments, ensuring make-up hours are completed) Resolving client scheduling issues within 24-48 hours Ensure staff and client schedule policies Ensures that the schedule systems are updated daily Provide additional administrative assistance to the clinical and scheduling departments as needed Audit client and staff schedules to ensure appointments align with CSH protocols and requirements. Generate reports to ensure all appointments are ready for payroll processing. Experience

• Previous experience in a healthcare setting or medical office administration is preferred
• Proficiency in using scheduling software and electronic health records systems
• Strong administrative skills with attention to detail
• Ability to multitask in a fast-paced environment
• Excellent communication and interpersonal abilities This role involves working directly with children and/or individuals with developmental disabilities in home and community settings.

Employment is contingent upon successful completion of a Live Scan background check. We comply with the California Fair Chance Act, and a criminal record will not automatically disqualify an applicant. Creative Solution for Hope participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. In accordance with California state law, Creative Solutions for Hope will only use E-Verify to confirm work authorization after a formal job offer has been extended and accepted, and a Form I-9 has been completed.

Job Type:

Full-time Pay:

$20.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance On-the-job training Opportunities for advancement Paid sick time Paid time off Paid training Referral program Vision insurance

Education:

High school or equivalent (Required)

Experience:

Administrative:

1 year (Required)

Work Location:

In person