A Scheduler or Operations Coordinator provides scheduling and logistical support for an office, company or organization. May specialize in scheduling required for production or for administrative work.
Monterey Park, CA Job Details Full-time $22 - $25 an hour 11 hours ago Qualifications Microsoft Outlook Executive administrative support Data entry Typing Clerical experience Full Job Description Job Overview We are seeking a dynamic and highly organized Operations Assistant to join our team! This vital role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is passionate about supporting daily business operations. As an Operations Assistant, you will be the backbone of our administrative and operational functions, ensuring smooth office workflows, effective project coordination, and exceptional support to leadership. Your energetic approach and attention to detail will help foster an efficient workplace where everyone can excel. This paid position offers an exciting opportunity to develop your skills in office management, event planning, bookkeeping, and administrative support while contributing to a vibrant team environment. Responsibilities Provide comprehensive executive administrative support, including calendar management, appointment scheduling, and email correspondence. Coordinate and assist with event planning activities for internal meetings, client events, or company functions. Manage office operations such as filing, data entry, record keeping, and maintaining organized digital and physical files. Handle phone etiquette with professionalism across multi-line phone systems and manage incoming calls efficiently. Support bookkeeping tasks using QuickBooks or similar accounting software; perform basic bookkeeping and financial record reconciliation. Assist with project coordination by tracking deadlines, preparing reports, and ensuring timely completion of tasks. Conduct proofreading and transcription of documents to ensure accuracy and clarity before distribution. Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools to prepare presentations, reports, and correspondence. Manage office supplies inventory and coordinate with vendors for procurement needs. Support front desk activities including greeting visitors, managing phone inquiries, and directing guests appropriately. Experience Proven experience in office management or administrative roles with a focus on executive support or personal assistant duties. Demonstrated proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace applications. Experience with QuickBooks or similar bookkeeping software is highly desirable. Strong organizational skills with the ability to prioritize tasks effectively in a busy environment. Excellent typing speed combined with keen proofreading and transcription abilities. Familiarity with event planning logistics and project coordination processes. Exceptional customer service skills along with professional phone etiquette across multi-line systems. Previous clerical experience including filing, data entry, front desk operations, and office experience is preferred. Join us as an Operations Assistant to be a key player in creating a well-organized workspace that supports our team's success! Your energy, precision, and proactive attitude will make a meaningful difference every day as you help streamline operations and elevate our workplace culture.
