People Development Coordinator, New Hire Orientation Tesla - 3.3 Palo Alto, CA Job Details Full-time $28.00 - $46.20 an hour 15 hours ago Benefits Commuter assistance Health savings account AD&D insurance Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Flextime Adoption assistance Employee assistance program 401(k) matching Employee discount Benefits from day one Pet insurance Qualifications Project team coordination Authentication Employee onboarding Microsoft Outlook Operations coordination Spreadsheets Performance Reporting Metrics Reporting Incident Escalation Corporate training program coordination Task prioritization Data reporting support Stocking New hire orientation 1 year Onboarding process management Escalation handling Time & attendance systems Communication skills Entry level Event activities coordination Full Job Description What to Expect Tesla's mission is to build a world of amazing abundance. Achieving that at scale means setting every employee up for success from Day 1. This role coordinates New Hire Orientation to ensure every new hire has a strong, well-organized first day at Tesla. We're looking for someone reliable, consistent, driven, and collaborative. You will own room setup, check-in, nametags, the new-hire inbox, attendance tracking, and reporting. You'll also support organizational development coordination and administration, along with leadership development or NHO projects as the site needs. The majority of your time will focus on New Hire Orientation operations and inbox support, with the remainder on reporting, start-list work, and project coordination. The pace is high and the standard is equally high. Priorities shift quickly—you'll think on your feet, navigate ambiguity, solve problems without waiting for direction, and stay collaborative under pressure. What You'll Do Prepare and run New Hire Orientation, including early room setup, check-in, onboarding tasks, badging and multi-factor authentication support, nametag preparation, escalations, and staying through dismissal Manage start lists, invites, and stakeholder communications: prepare and distribute lists, notify onboarding partners, resolve errors/duplicates, and keep information current Monitor the new-hire inbox, respond to inquiries, open and track tickets with IT or HRIS to resolution, handle no-show follow-ups, and coordinate reschedules with Recruiting and HR Track attendance, no-shows, and exceptions accurately; enter data and produce clear reports on key metrics On added rotation days, complete post-session closeout (attendance finalization, completions upload, room reset, supply restocking) and support related follow-ups such as time clock issues Proactively handle issues that arise during orientation and throughout the week—identify next steps, take action, and escalate to the right owner when needed Support organizational development coordination and administration, plus leadership development or NHO project work as site needs arise What You'll Bring 1+ year of experience in program coordination, HR operations, learning operations, event operations, or a related field Ability to work fully on-site; available Friday/Sunday/Monday (plus Tuesday or Thursday on rotation) and able to start as early as 6:00 a.m. on orientation days Strong organization and follow-through and ability to multi-task Comfortable giving and receiving feedback; thinks on feet and solves problems without waiting for direction Reliable, consistent, and driven: completes work to standard, improves processes, advances independently, and follows through Exempleary communication skills, both written and verbal, and ability to speak in front of large audiences Proficiency in Microsoft Office, particularly Outlook and Excel and ability to learn internal tools Benefits Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire: Medical plans > plan options with $0 payroll deduction Family-building, fertility, adoption and surrogacy benefits Dental (including orthodontic coverage) and vision plans, both have options with a $0 paycheck contribution Company Paid (Health Savings Accounts) HSA Contribution when enrolled in the High-Deductible medical plan with HSA Healthcare and Dependent Care Flexible Spending Accounts (FSA) 401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits Company paid Basic Life, AD&D Short-term and long-term disability insurance (90 day waiting period) Employee Assistance Program Sick and Vacation time (Flex time for salary positions, Accrued hours for Hourly positions), and Paid Holidays Back-up childcare and parenting support resources Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance Weight Loss and Tobacco Cessation Programs Tesla Babies program Commuter benefits Employee discounts and perks program Expected Compensation $28.00 - $46.20/hour + cash and stock awards + benefits Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Tesla is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws. Tesla is also committed to working with and providing reasonable accommodations to individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the interview process.