Events & Operations Admin

Events & Operations Admin at AVT Productions Events & Operations Admin at AVT Productions in Santa Clara, California Posted in 6 days ago.

Type:

full-time

Job Description:

POSITION DESCRIPTION TITLE

Events & Operations Admin

LOCATION

Santa Clara, CA

PAY RANGE

$25 - $30 POSITION SUMMARY The Events & Operations Admin supports the Client Experience team and Operations team with day-to-day administrative, finance, and HR support tasks. This role plays a key part in ensuring internal coordination, accurate documentation, and a high level of client service across departments while upholding AVT Productions' standards for professionalism and execution.

POSITION RESPONSIBILITIES

Assist with and create proposals, presentations, and post-show decks using Microsoft PowerPoint templates Schedule and manage Outlook calendars, meeting invites, and internal and client-facing meetings Provide data entry and task management support for production managers, project managers, and account managers Maintain the highest levels of professionalism, customer service, and integrity as an extension of AVT Productions Record thorough and accurate notes for internal and client meetings Enter and maintain client information, event details, and project deliverables in internal systems Draft financial documents, contracts, and Statements of Work from templates for leadership review Organize, manage, and maintain files using Microsoft OneDrive, Point, and other internal systems Support finance-related administrative tasks, including invoice tracking, expense documentation, and internal reporting support Support HR-related administrative tasks, including onboarding coordination, training tracking, documentation organization, and compliance support Assist with client meetings when necessary Perform other administrative duties as assigned in support of the Client Experience and Operations teams

QUALIFICATIONS

Strong experience creating professional presentations using Microsoft PowerPoint Strong experience managing Outlook calendars and coordinating meetings Self-motivated with a strong work ethic and the ability to work independently or as part of a team Excellent organizational, task management, and time management skills Ability to prioritize and execute tasks effectively in a fast-paced, high-pressure environment Must be able to pass background checks and pre-employment screenings Alignment with AVT Productions' core values: We are team players We go above and beyond We do the right thing We get things done

EDUCATION, CERTIFICATION, AND OR EXPERIENCE A

bachelor's degree from a four-year college or university is a plus, though relevant professional experience may be substituted. Familiarity with QuickBooks or similar finance and accounting software is also a plus.