Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity for someone eager to develop their administrative skills while contributing to a vibrant workplace culture. If you thrive in fast-paced settings, possess excellent communication skills, and are passionate about delivering top-notch customer service, we want to hear from you! Duties Manage multi-line phone systems, directing calls with professionalism and courtesy using proper phone etiquette. Handle front desk responsibilities including greeting visitors, answering inquiries, and maintaining a positive first impression. Perform data entry tasks accurately using spreadsheets, word processing, and productivity software such as Microsoft Office and Google Workspace. Organize and maintain filing systems—both digital and physical—to ensure quick retrieval of documents. Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently. Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking. Provide general office management support by ordering supplies, managing office equipment, and overseeing day-to-day administrative functions. Offer customer support by responding promptly to client inquiries via phone or email, ensuring their needs are met with professionalism. Proofread documents for accuracy and clarity before distribution to uphold high-quality standards. Collaborate with team members on special projects requiring organizational skills and attention to detail. Qualifications Proven experience in office administration or clerical roles with a strong background in office management. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications. Excellent computer literacy with the ability to quickly adapt to new software tools like QuickBooks or other bookkeeping programs. Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Exceptional communication skills—both verbal and written—and the ability to handle phone communication professionally. Bilingual abilities are a plus but not required; fluency in multiple languages enhances client interaction capabilities. Demonstrated experience in data entry, proofreading, filing systems, and calendar management. Previous experience as a medical receptionist or personal assistant is advantageous but not mandatory. Knowledge of multi-line phone systems, office equipment operation, and technical proficiency with productivity software is essential. Join us as an Administrative Assistant and become an integral part of a dedicated team committed to excellence! Your enthusiasm for organization combined with your technical skills will help us achieve operational success while providing outstanding support to our clients and colleagues alike!

Pay:

$16.95 - $21.00 per hour Expected hours: 40.0 per week

Work Location:

In person