Operations & Scheduling Coordinator Job Summary We are looking for an organized, highly energetic Operations & Scheduling Coordinator to serve as the backbone of our daily workflow. In this role, you will be the main point of contact for our customers—managing the lifecycle of a project from the initial schedule to final payment collection. If you love keeping pieces moving, possess great phone etiquette, and have a sharp eye for financial details, we want to hear from you!

What You'll Do Daily Schedule & Route:

Coordinate, input, and manage daily job schedules and logistics to ensure seamless execution.

Customer Care:

Answer incoming calls, answer customer inquiries with a friendly demeanor, and confirm job details.

Collect Payments:

Check payments, and follow up on outstanding customer balances.

System Management:

Keep our project pipelines clean and updated so the whole team knows what's next.

What We Are Looking For Software Savvy:

Proven experience using Monday.com (or similar project management tools) and QuickBooks (for invoicing and payment tracking) is highly preferred.

Communication:

Exceptional verbal communication skills over the phone.

Language Skills:

Bilingual in English and Spanish is a massive plus.

Detail-Oriented:

Ability to handle financial transactions accurately and manage multiple schedules without dropping the ball.

Problem Solver:

A calm, helpful attitude when handling delivery delays or client pricing questions.

Pay:

From $15.00 per hour

Experience:

Quick Books:

5 years (Required)

Operations & Scheduling Coordinator:

5 years (Required) Customer service: 5 years (Required) monday.

com:

1 year (Preferred)

Language:

Spanish (Preferred)

Work Location:

In person