Job Summary Sparks Counseling Services is seeking a dynamic and organized Office Assistant/Scheduler to join our team! In this vital role, you will serve as the first point of contact for clients and visitors, manage daily administrative operations, and coordinate schedules to ensure smooth office functioning. Your proactive approach and excellent communication skills will help foster a welcoming environment while maintaining efficient office workflows. Duties Greet visitors and clients at the front desk with professionalism and warmth, providing exceptional customer service. Manage incoming calls and emails. Coordinate with clinicians on filling their schedules Manage and take lead on improving and streamlining Intake process. Handle data entry tasks accurately within systems such as Word and Excel. Maintain organized filing systems—both physical and digital—and ensure confidentiality of sensitive information at all times. Perform clerical duties such as copying, scanning, faxing documents, and preparing correspondence. Assist with basic bookkeeping activities, including invoice processing and expense tracking. Support office management tasks by coordinating supplies, managing inventory, and ensuring the office environment is tidy and functional. Prioritize tasks efficiently through excellent time management skills. Other assigned administrative duties as required. Experience Previous office experience or administrative support roles demonstrating strong organizational skills. Proficiency in computer literacy including Word, Excel, and Email. Experience with providing exemplary phone and email etiquette. Demonstrated ability to manage calendars accurately and coordinate appointments seamlessly. Strong data entry skills with attention to detail; experience with filing systems—digital or physical—is preferred. Customer service background with excellent communication skills. Ability to handle confidential information discreetly while maintaining professionalism at all times. Familiarity with clerical tasks such as copying, scanning, filing, and managing office supplies.

Pay:

$23.00 - $25.00 per hour

Work Location:

In person