The Operations Invoice Specialist is responsible for processing, validating, coding, and approving vendor invoices in accordance with company policies and procedures. This team member serves as a key point of contact for internal departments and external vendors, ensuring invoice accuracy, timely issue resolution, and quality customer service. The role requires strong organizational skills, attention to detail, and the ability to analyze and reconcile financial information while maintaining accurate documentation.

In this role you will:

Review and verify vendor electronic and manual invoices and supporting documentation for accuracy in accordance with company and departmental policies and procedures Validate invoice details and approve invoices within authorized approval limits Accurately update invoice information within Operations systems and third-party vendor platforms Research and resolve vendor and internal department inquiries in a timely manner while maintaining appropriate documentation Provide quality customer service to internal and external customers Communicate effectively with team members, supervisors, and leadership regarding invoice status and issues Maintain and update reports, electronic calendars, and task lists as required Reconcile invoices to vendor statements accurately and within established timelines Compile, analyze, and report on vendor-related data as needed Research and resolve invoice discrepancies and vendor concerns Maintain proactive communication with management regarding workload, priorities, and issue resolution Ensure compliance with company policies, procedures, and operational controls Working knowledge of accounts payable processes and procedures Working knowledge of Microsoft Office applications, including Excel, Word, Outlook, and Access Database Knowledge of Oracle reporting tools, including Cognos Working knowledge of automated Accounts Payable systems preferred Understanding of invoice review processes and collection operations Strong verbal and written communication skills Strong organizational and time management skills High attention to detail and accuracy Working knowledge of Microsoft Excel Ability to multitask and prioritize work effectively Ability to work independently with minimal supervision Ability to operate a variety of office equipment and technology tools Strong analytical and problem-solving skills Strong computer and data entry skills Ability to make independent decisions within established guidelines regarding invoice review, coding, and approval Logical thinker with strong attention to detail Ability to perform various types of analysis related to vendor invoices Ability to process, research, and maintain information within electronic-based systems