Operations Assistant

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Department:

Bessie & Leland Speed Counseling Center Job Summary:

Provides routine administrative support to a department or group of professionals in support of unit goals.

Job Description:

Works in an electronic medical system scheduling clinical appointments for counseling and psychiatric services. Assist clients in the clinic with client paperwork Processes client paperwork in the electronic medical system Sends client appointment reminders by email, text, and phone calls Answers a multi line phone system Schedules logistics and secures resources for meetings, and work unit operations. Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures. Tracks, stocks, orders, and inventories office supplies under direct supervision to ensure adequate materials are available for workplace operation. Serves as an occasional point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities.

Job Responsibilities:

Working in the mental health clinic and being the first person of contact. Provides great customer service skills while being able to multi task client paper, and scheduling appointments for clients. Handles client medical records request from other offices along with sending to other medical offices. Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations. Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures. Tracks, stocks, orders, and inventories office supplies under direct supervision to ensure adequate materials are available for workplace operation. Serves as an occasional point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities.

Substitution Statement:

An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Education Qualifications:

High School (Required)

Experience:

Relevant experience | No Experience Required |

Not Required Compensation:

$15.40 - $23.10

Interview Requirement:

Interview Requirements:

Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

EEO Statement:

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Background Check Statement:

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check. Build your legacy - a legacy of people, place & purpose Get tailored job recommendations based on your interests. Ole Miss attracts the brightest students, faculty, and staff from across the world. An extensive network of alumni back them up with their time, efforts, and generosity. Whether you are starting your college career or taking the next step in your studies, Ole Miss is a university that you can call home.

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