Job Summary We are seeking a highly organized, adaptable, and proactive Administrative Operations Assistant to join our small business team. In this role, you will be the ultimate multitasker—bridging the gap between front-office operations and back-end warehouse fulfillment. The ideal candidate thrives in a fast-paced environment, can seamlessly switch gears between digital inventory management and physical order processing, and ideally possesses strong experience with QuickBooks and Microsoft Outlook. In a small business environment, no two days are the same. If you thrive on variety, love solving problems on the fly, and can effortlessly switch gears between different tasks, you will excel in this role. Responsibilities

• Inventory Management:

  Working with customers to analyze inventory stock, make recommended PO issuance to factory, highlight slow movers

• Order Processing:

  Manage, verify, and process incoming daily orders to be handed off to the warehouse team.

• Bookkeeping:

  Input sales data, update accounts receivable/payable, and assist with basic bookkeeping using Quickbooks.

• Data Management:

  Keep internal logs, customer records, and spreadsheets up to date.

• Problem Solving:

  Resolve order discrepancies, shipping delays, or bubbled up issues from the warehouse or office team from operations.

• Technical Oversight:

  Resolve technical issues should they occur, new sku setups in the system and monitor accuracy of information in back-end systems. Skills

• Proven Multitasking Ability:

  A track record of managing competing priorities calmly, professionally and efficiently without letting details slip through the cracks.

• Strong Communication:

  Excellent verbal and written communication skills for interacting with clients and team members.

• Tech Savvy:

  Proficiency with basic office software (Microsoft Office). Experience with tools like Quickbooks or Shopify is a plus though not necessary.

• Problem Solving Skills:

  A proactive "figure-it-out" attitude with the ability to work independently in a fast-paced environment.
• Reliability and Discretion with a

Positive Attitude:

High level of integrity, punctuality and respect for confidential business data.

What We Offer:

• A dynamic, friendly and collaborative small team environment.
• Hands-on experience in multiple facets of running a business
• Paid Time Off, Health Insurance, Consistency in

Work Schedule Pay:

$32.00

• $34.

00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person