Office Administrator and Scheduling Coordinator Address 14 Fisher Lane, White Plains, NY, 10603, US Compensation $29.50/hour Schedule Full time Industry Transportation Description WeDriveU is seeking a highly organized and detail-driven Office Administrator and Scheduling Coordinator to support daily para transit operations in the White Plains region. This role manages all scheduling activity, produces workforce reports, maintains driver hour accuracy and supports the site with administrative leadership. The position plays a key role in staffing alignment, planning, attendance tracking and communication across the location. It ensures the operation has the right people in the right place at the right time while maintaining strong documentation and compliance. Key Responsibilities

• Build and maintain weekly and daily driver schedules that reflect service needs, route requirements and operational priorities
• Monitor live staffing conditions and adjust schedules proactively to cover call outs, gaps or changes in service
• Track attendance, sick leave, vacation requests and ensure all documentation is accurate and current
• Produce daily, weekly and monthly workforce reports including driver hours, overtime exposure, attendance trends and staffing forecasts
• Review driver working hours for accuracy and compliance with DOT, contractual and internal requirements
• Maintain accurate driver files, certifications, renewals and training records
• Support onboarding activities by coordinating schedules, gathering documents and tracking completion of training hours
• Partner with dispatch and operations leadership to manage real time staffing needs and operational adjustments
• Respond to schedule conflicts, shortages or issues that impact service delivery
• Coordinate communication with drivers regarding updates, schedules, notices and operational information
• Create and maintain trackers, templates and dashboards that improve visibility into site performance
• Support the General Manager with operational reporting, planning and daily oversight
• Assist with routine audits and compliance reviews tied to DOT, ADA and internal policies
• Serve as the administrative lead for the site by managing documents, organizing files and supporting procurement
• Promote a strong safety culture and ensure adherence to all company policies and procedures
• May occasionally be required to perform Dispatch duties as needed. Qualifications
• High school diploma or equivalent required
• Strong attention to detail, organization and follow through
• Effective communication and customer service skills
• Ability to work with data, reports and operational metrics
• Proficiency with Google Suite, Microsoft Office and scheduling or dispatch software
• Ability to manage multiple priorities in a fast paced environment
• Knowledge of DOT, ADA and para transit operations is preferred Preferred Skills
• Experience with scheduling, workforce planning or operations coordination
• Understanding of safety standards and regulatory requirements
• Ability to support onboarding, training and administrative processes
• Commercial Driver's License Class B with passenger endorsement is a plus About WeDriveU WeDriveU powers mobility for organizations across the United States, operating para transit, fixed route shuttles, microtransit and other passenger services that connect people to work, school, health care and community.

Our culture is safety first and people first. We invest in training, recognize performance and promote from within. We offer competitive pay and benefits that typically include medical, dental, vision, 401 k, paid time off and other programs. Benefits and eligibility may vary by role and location. EEO and Accommodations WeDriveU is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status. If you need a reasonable accommodation for any part of the hiring process, please let us know. Read more Start Your Application First Name (Legal) ​ Last Name (Legal) ​ Email ​ Phone Number +1 244 results found No results found Afghanistan (+93) Åland Islands (+358) Albania (+355) Algeria (+213) American Samoa (+1) Andorra (+376) Angola (+244) Anguilla (+1) Antigua & Barbuda (+1) Argentina (+54) Armenia (+374) Aruba (+297) Ascension Island (+247) Australia (+61) Austria (+43) Azerbaijan (+994) Bahamas (+1) Bahrain (+973) Bangladesh (+880) Barbados (+1) Belarus (+375) Belgium (+32) Belize (+501) Benin (+229) Bermuda (+1) Bhutan (+975) Bolivia (+591) Bosnia & Herzegovina (+387) Botswana (+267) Brazil (+55) British Indian Ocean Territory (+246) British Virgin Islands (+1) Brunei (+673) Bulgaria (+359) Burkina Faso (+226) Burundi (+257) Cambodia (+855) Cameroon (+237) Canada (+1) Cape Verde (+238) Caribbean Netherlands (+599) Cayman Islands (+1) Central African Republic (+236) Chad (+235) Chile (+56) China (+86) Christmas Island (+61) Cocos (Keeling) Islands (+61) Colombia (+57) Comoros (+269) Congo - Brazzaville (+242) Congo - Kinshasa (+243) Cook Islands (+682) Costa Rica (+506) Côte d'Ivoire (+225) Croatia (+385) Cuba (+53) Curaçao (+599) Cyprus (+357) Czechia (+420) Denmark (+45) Djibouti (+253) Dominica (+1) Dominican Republic (+1) Ecuador (+593) Egypt (+20) El Salvador (+503) Equatorial Guinea (+240) Eritrea (+291) Estonia (+372) Eswatini (+268) Ethiopia (+251) Falkland Islands (Islas Malvinas) (+500) Faroe Islands (+298) Fiji (+679) Finland (+358) France (+33) French Guiana (+594) French Polynesia (+689) Gabon (+241) Gambia (+220) Georgia (+995) Germany (+49) Ghana (+233) Gibraltar (+350) Greece (+30) Greenland (+299) Grenada (+1) Guadeloupe (+590) Guam (+1) Guatemala (+502) Guernsey (+44) Guinea (+224) Guinea-Bissau (+245) Guyana (+592) Haiti (+509) Honduras (+504) Hong Kong (+852) Hungary (+36) Iceland (+354) India (+91) Indonesia (+62) Iran (+98) Iraq (+964) Ireland (+353) Isle of Man (+44) Israel (+972) Italy (+39) Jamaica (+1) Japan (+81) Jersey (+44) Jordan (+962) Kazakhstan (+7) Kenya (+254) Kiribati (+686) Kosovo (+383) Kuwait (+965) Kyrgyzstan (+996) Laos (+856) Latvia (+371) Lebanon (+961) Lesotho (+266) Liberia (+231) Libya (+218) Liechtenstein (+423) Lithuania (+370) Luxembourg (+352) Macao (+853) Madagascar (+261) Malawi (+265) Malaysia (+60) Maldives (+960) Mali (+223) Malta (+356) Marshall Islands (+692) Martinique (+596) Mauritania (+222) Mauritius (+230) Mayotte (+262) Mexico (+52) Micronesia (+691) Moldova (+373) Monaco (+377) Mongolia (+976) Montenegro (+382) Montserrat (+1) Morocco (+212) Mozambique (+258) Myanmar (Burma) (+95) Namibia (+264) Nauru (+674) Nepal (+977) Netherlands (+31) New Caledonia (+687) New Zealand (+64) Nicaragua (+505) Niger (+227) Nigeria (+234) Niue (+683) Norfolk Island (+672) North Korea (+850) North Macedonia (+389) Northern Mariana Islands (+1) Norway (+47) Oman (+968) Pakistan (+92) Palau (+680) Palestine (+970) Panama (+507) Papua New Guinea (+675) Paraguay (+595) Peru (+51) Philippines (+63) Poland (+48) Portugal (+351) Puerto Rico (+1) Qatar (+974) Réunion (+262) Romania (+40) Russia (+7) Rwanda (+250) Samoa (+685) San Marino (+378) São Tomé & Príncipe (+239) Saudi Arabia (+966) Senegal (+221) Serbia (+381) Seychelles (+248) Sierra Leone (+232) Singapore (+65) Sint Maarten (+1) Slovakia (+421) Slovenia (+386) Solomon Islands (+677) Somalia (+252) South Africa (+27) South Korea (+82) South Sudan (+211) Spain (+34) Sri Lanka (+94) St. Barthélemy (+590) St. Helena (+290) St. Kitts & Nevis (+1) St. Lucia (+1) St. Martin (+590) St. Pierre & Miquelon (+508) St. Vincent & Grenadines (+1) Sudan (+249) Suriname (+597) Svalbard & Jan Mayen (+47) Sweden (+46) Switzerland (+41) Syria (+963) Taiwan (+886) Tajikistan (+992) Tanzania (+255) Thailand (+66) Timor-Leste (+670) Togo (+228) Tokelau (+690) Tonga (+676) Trinidad & Tobago (+1) Tunisia (+216) Türkiye (+90) Turkmenistan (+993) Turks & Caicos Islands (+1) Tuvalu (+688) U.S. Virgin Islands (+1) Uganda (+256) Ukraine (+380) United Arab Emirates (+971) United Kingdom (+44) United States (+1) Uruguay (+598) Uzbekistan (+998) Vanuatu (+678) Vatican City (+39) Venezuela (+58) Vietnam (+84) Wallis & Futuna (+681) Western Sahara (+212) Yemen (+967) Zambia (+260) Zimbabwe (+263) Communication Preferences (Optional) Text me about this application I agree to receive text messages about my current application from WeDriveU via Fountain. Message & data rates may apply. Frequency varies. Text HELP for help or Text STOP to unsubscribe at any time. Openings fill fast. Applicants who opt in to SMS are more likely to get through the process before the opening closes. You can unsubscribe anytime. Call me about this application I agree to receive calls from WeDriveU regarding my current application. Text me about future opportunities I agree to receive text messages about future opportunities from WeDriveU via Fountain. Message & data rates may apply. Frequency varies. Text HELP for help or Text STOP to unsubscribe at any time. Call me about future opportunities I agree to receive calls from WeDriveU about future opportunities or retention programs. This page is protected by Cloudflare Turnstile. Continue Your use of Fountain is governed by our Privacy Policy , Terms of Service and California Privacy Notice at Collection . View all Back to top Having Trouble? talent@wedriveu.com Powered By Privacy Policy | Terms of Service