Office Assistant

PURPOSE/SCOPE OF RESPONSIBILITY

Assists staff effectiveness by providing clerical and operational assistance as needed. Supports any and all agency operations. This is a temporary position, to run through September 30, 2026.

ESSENTIAL DUTIES, RESPONSIBILITIES, & COMPETENCIES

Provides receptionist tasks by welcoming clients and answering telephones, recording and retrieving messages to distribute to appropriate staff. Maintains office operations by monitoring, distributing and ordering office supply inventory and by reporting any problems to management. Processes information by copying, retrieving and transmitting documents as required. Maintains agency records by retrieving, tracking and filing records. Assists in maintaining and updating the agency database and archival collection. Maintains client confidence and protects operations by keeping information confidential. Assists and supports the entire staff in any tasks needed to ensure smooth operations of the agency.

OTHER DUTIES, RESPONSIBILITIES, & COMPETENCIES

Shares professional knowledge with staff by seeking out professional development opportunities and sharing new learning with staff. Supports agency operations by appropriately representing the agency in all forums and by demonstrating commitment to agency philosophy, mission, goals, policies and procedures. Contributes to effective use of agency resources by identifying and implementing options for cost containment. Contributes to team effort by accomplishing related results as needed. Uses time effectively by appropriately planning, organizing and scheduling required work hours to meet agency needs. Demonstrates effective judgment by making appropriate decisions, as well as conducting and maintaining a professional manners and appearance at all times. Maintains safe and clean working environment by complying with health and safety guidelines. High School Diploma required, Associates Degree preferred Must have working knowledge of Microsoft Suite Must have excellent organizational skills to work in a team-oriented, fast-paced environment Excellent oral and written communication skills Ability to work well with a diverse population of clients