Office Administrator & Scheduling Coordinator

Office Administrator & Scheduling Coordinator Xnurta Bellevue, WA Job Details $29 - $35 an hour 1 day ago Benefits Paid holidays Dental insurance Paid time off Vision insurance Life insurance Qualifications Employee onboarding Google Workspace Maintaining an organized workspace Talent acquisition platforms Greeting customers ATS Slack Process improvement Mid-level Improving operational efficiency Administrative experience Order placement Stocking Clerical experience Productivity software Office management Appointment scheduling Clean workspace maintenance Onboarding process management Communication skills Office experience Full Job Description Job Summary We are seeking a highly organized and detail-oriented Office Administrator & Interview Scheduling Coordinator to support daily office operations and manage interview coordination for our hiring team. This role serves as a key point of contact for internal staff, candidates, and external vendors while ensuring smooth administrative and recruiting processes. Responsibilities Manage day-to-day office administrative tasks and maintain organized office operations Order and stock office snacks and drinks Ensuring office is clean and organized Coordinate and schedule interviews/meetings between candidates, managers, and team members Communicate professionally with candidates regarding interview logistics and follow-ups Maintain calendars, meeting schedules, and conference room bookings Assist with onboarding preparation for new hires Order and maintain office supplies and equipment Support leadership with administrative tasks, reports, and documentation Respond to emails, Slack and greet visitors as needed Maintain confidential employee and candidate information Help improve office and scheduling processes for efficiency Qualifications Previous experience in office administration, recruiting coordination, or administrative support preferred Strong organizational and multitasking skills Excellent written and verbal communication skills Proficiency in Microsoft Office, Google Workspace, and calendar management tools Ability to manage sensitive information with confidentiality Strong attention to detail and problem-solving skills Ability to work independently and in a fast-paced environment Preferred Skills Experience with applicant tracking systems (ATS) Familiarity with HR or recruiting processes Customer service or front-desk experience Benefits Employer paid medical, dental, vision and life insurance Paid time off and holidays Professional development opportunities Collaborative and supportive work environment Hybrid work schedule with Fridays remote