Operations Assistant ActivPower | Tarrytown, NY | Hybrid About ActivPower ActivPower is a growing residential home-services company serving homeowners throughout New York, Connecticut, and New Jersey. We specialize in HVAC, solar, roofing, and other home-energy solutions designed to improve the comfort, efficiency, and value of our customers' homes. As we continue to grow, we are looking for an organized, dependable, and tech-savvy Operations Assistant to join our team in Tarrytown. This role will work closely with our operations, sales, customer service, and leadership teams and will play an important part in keeping the day-to-day business organized and running efficiently. For the right person, this is an opportunity to join a growing company, gain exposure to multiple areas of the business, and take on increasing responsibility over time. About the Role The Operations Assistant will provide administrative and operational support across several areas of the company. The role is varied and may include supporting customer communication, scheduling, hiring and onboarding, internal systems, inventory coordination, vendor communication, and general office operations. We are looking for someone who is comfortable taking ownership of administrative responsibilities, learning new systems quickly, and helping keep a fast-moving organization organized. Key Responsibilities Provide administrative and operational support to the company's operations and sales teams Help coordinate customer, employee, vendor, and internal communications Maintain accurate information across company systems and workflows Assist with scheduling, recruiting, onboarding, inventory, and general office coordination Support project and operational follow-up to help ensure tasks are completed on time Assist with documentation, reporting, and internal organization Help identify opportunities to improve processes and administrative efficiency Support other operational initiatives as the company continues to grow The exact responsibilities of the position will evolve based on the needs of the business and the strengths of the individual in the role. What We're Looking For Highly organized: You are comfortable managing multiple priorities and keeping track of details.

Strong follow-through:

You take ownership of responsibilities and make sure tasks are completed.

Tech-savvy:

You are comfortable with spreadsheets, CRM platforms, cloud-based software, and learning new systems quickly.

Professional communicator:

You communicate clearly and professionally with customers, employees, contractors, vendors, and business partners.

Adaptable:

You are comfortable working in a growing company where priorities can change quickly.

Reliable:

You are punctual, accountable, and able to work from our Tarrytown office on scheduled in-person days.

Proactive:

You look for ways to solve problems and improve processes rather than waiting to be told what to do. Preferred Experience Experience in one or more of the following areas is strongly preferred: Construction, trades, or a contractor office environment HVAC, solar, roofing, electrical, or other home-services businesses Office administration or operations support Customer service or front-office administration Recruiting or employee onboarding Dispatching or scheduling Inventory or materials coordination Permitting or project coordination CRM or field-service software Industry experience is a plus, but we are also open to strong administrative candidates who are organized, capable, and eager to learn. Why Join ActivPower? ActivPower is a growing company with opportunities for motivated employees to take on meaningful responsibility and grow alongside the business. Because we operate across HVAC, solar, roofing, and home-energy services, this position offers exposure to several areas of a rapidly growing industry rather than being limited to a narrow administrative function.

We offer:

Year-end bonus opportunity Health insurance 401(k) Hybrid work flexibility Opportunity for advancement Exposure to multiple areas of a growing home-services business A collaborative, entrepreneurial work environment The opportunity to take on greater responsibility as the company expands Schedule & Location This position is based out of our Tarrytown, New York office with hybrid flexibility. Candidates must be able to reliably commute to the office on scheduled in-person days. ActivPower 120 White Plains Road Tarrytown, NY 10591 How to Apply Please submit your resume along with a brief summary of your experience in office administration, operations support, customer service, construction, or home services. We are especially interested in candidates who are organized, proactive, comfortable with technology, and looking for an opportunity to grow with a fast-moving company.

Benefits:

401(k) Health insurance

Work Location:

Hybrid Pay:

$20.00 - $25.00 per hour

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Life insurance Professional development assistance Retirement plan

Work Location:

Hybrid remote in Tarrytown, NY 10591