Elevate Consulting ~20 hours/week, Primarily remote with occasional meetings downtown Holland, MI About the role Elevate is a growing consulting collective. We're looking for a detail-oriented Operations Coordinator/Bookkeeper to keep the business running behind the scenes: our books, our cash in and out, our payroll, and the systems that keep our work organized. This is a hands-on role. You'll carry out day-to-day financial and operational work within established procedures, and help improve those procedures as we grow. What you'll do Bookkeeping and financial records Enter and categorize transactions in QuickBooks Reconcile accounts and prepare the monthly P&L Prepare the month-end close for Finance Director review Administer QuickBooks File receipts and supporting documentation Accounts receivable and accounts payable Prepare and send client invoices according to each executed contract Prepare grant drawdown requests and supporting documentation Track consulting hours and project timekeeping so invoices are accurate Send routine payment reminders and follow up on overdue accounts Process vendor and consultant bills for approval and payment Collect W-9s and prepare annual 1099 filings Payroll, travel, and reimbursements Process payroll accurately and on schedule Review and process travel and expense reimbursements against policy Systems, templates, and records Maintain and help integrate our tech stack, and track software subscriptions and renewals Set up and remove system access as consultants and staff join and leave Keep the template library, folder structures, and naming conventions current Carry out the records retention and archiving policy Document recurring procedures in the Elevate playbook Compliance support Keep the obligation calendar current: reporting deadlines, renewals, and contract due dates Track certificates of insurance for Elevate and its subcontractors Operations support Handle meeting logistics: scheduling, agendas from the AI brief, notes, and action tracking to closure Build project trackers, the timekeeping tracker, and data dashboards Automate recurring tasks Do first-pass verification of AI-generated portfolio briefs and flag anything that looks off Provide administrative support across the organization as needed What we're looking for 3+ years of bookkeeping, accounting, or operations experience, ideally in professional services Strong working knowledge of QuickBooks Online; payroll platform experience a plus Comfortable with invoicing, reconciliations, month-end close, and 1099s Organized, dependable, and discreet with financial and personnel information Comfortable with spreadsheets, trackers, and AI and automation tools Clear communicator who flags issues early Only candidates who submit a cover letter will be considered

Pay:

$30.00 - $35.00 per hour Expected hours: 15.0 - 20.0 per week

Work Location:

Hybrid remote in Holland, MI 49423