Inside Operations Coordinator

Job Overview We are seeking a highly organized and detail-oriented Office Coordinator to oversee daily administrative operations in a fast-paced PVC pipe, valve, and fittings distribution environment. This role is critical to ensuring smooth communication between sales, warehouse, and customers while maintaining efficient office processes and accurate documentation. Duties Oversee daily office operations and ensure efficient workflow across all departments Manage order processing, invoicing, and customer account support Coordinate closely with warehouse and logistics teams to ensure accurate and timely order fulfillment Handle customer inquiries, resolve issues, and maintain strong client relationships Maintain and organize records including purchase orders, invoices, and shipping documents Monitor inventory reports and assist with stock tracking and replenishment coordination Support sales team with quotes, order entry, and follow-ups Manage vendor communications and assist with procurement processes Ensure compliance with company policies and industry standards Supervise and support administrative staff as needed Assist with collections Prepare reports on sales, inventory, and operational performance Qualifications 3+ years of office management or administrative experience (distribution or industrial industry preferred) Strong understanding of order processing, inventory systems, and customer service Experience in plumbing, HVAC, construction supply, or industrial distribution is a plus Proficiency in Microsoft Office (Excel, Word, Outlook) and ERP systems Excellent organizational and multitasking skills Strong communication and problem-solving abilities Ability to work independently and manage priorities in a fast-paced environment Ideal Candidate The ideal candidate is proactive, dependable, and thrives in a hands-on environment. They understand the importance of accuracy in order processing and enjoy being the central point of coordination between customers, sales, and operations.

Pay:

$48,000.00 - $55,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Paid time off Prescription drug insurance Vision insurance

Work Location:

In person