Academic Operations Coordinator, Engineering, Mathematics, & Sciences

Academic Operations Coordinator, Engineering, Mathematics, & Sciences Location TJC Central Campus Job Type Full-Time Regular Job Number 2026-00105 Department Dean - School of Engineering, Mathematics & Sciences Opening Date 04/27/2026 Closing Date 5/25/2026 11:59 PM Central Number of Months 12 Description Benefits Questions Tyler Junior College gives equal consideration to all applicants for admission, employment and participation in its programs and activities without regard to race, color, religion, national origin, gender, gender identity, gender expression, sexual orientation, age, marital status, disability, veteran status or limited English proficiency (LEP). Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. All positions are on-site, located in Tyler, Texas, unless otherwise stated in the job posting. ABOUT Reporting to the Dean of Engineering, Mathematics, & Sciences, the Academic Operations Manager provides oversight on key functions within the school, including academic administration processes, budget management, supervising support staff, and data analysis for academic programs.

WHAT YOU WILL DO

Organizes, manages, and coordinates various and complex academic processes within the Dean's office. Coordinates data collection to provide statistical information for the Dean and departments. Records and assists in preparing the school's budget(s). Supervises all support staff within the school, including providing leadership and training. Ensures the efficient and effective functioning of the Dean's Office, serving as the initial resource person. Maintains close contact with and acts as the primary assistant to the Dean (and department chairs as needed), furthering the college, school, and department's agenda and priorities, and assisting in managing and organizing the individual day-to-day activities. Provides oversight on a wide range of special projects for the school. Provides advanced-level office administration skills and leadership, including but not limited to coordination of data collection and entry, problem-solving, record-keeping, correspondence, and office management duties for the Dean's office. Manages special projects as assigned by the Dean and identifies opportunities to improve policies, forms, or processes. Oversees new hire faculty credentialing forms and onboarding checklist items for department chairs are completed. Supports the termination and off-boarding process and the completion of forms required. Coordinates with department chairs and faculty and other departments, such as IT and Facilities, to process various requests. Coordinates schedules, arranges meetings, distributes memos, reports and ensures that everyone is kept current with necessary deadlines and information. Prepares and compiles reports, forms, and other documents as required, including, but not limited to, Faculty Rosters, WIOA Individual Training Agreements, and Faculty Credentials. Serves on College committees as assigned and leads small group sessions as requested. Records and transcribes minutes for the Deans' Council, various meetings, and multiple assigned program advisory committee meetings. Provides project task recordings and monitoring as required. Assists with compilation and preparation of documentation for grant applications, external program accreditation, and new program applications as needed. Provides support to include preparation of documents supporting instruction, records, maintenance, data input, and the use of BANNER. Coordinates faculty searches, including working with search committees to schedule interviews and arrange candidate travel. Functions as a resource to lower-level staff and provides coaching and training to ensure situations and issues are appropriately managed as well as forwarded to appropriate staff members for resolution. Stays updated on human resources updates to ensure departmental operating processes are current. Communicates in person and by telephone with the public of the College, providing information to the students, faculty, staff, and general public. Manages event support, coordination, and efficient operational planning for seasonal and key events. Serves as backup for preparation and distribution of FLAC faculty compensation spreadsheets and assists as needed to cover duties of other staff during absences. Handles highly confidential information with discretion. Performs other duties as assigned by the Dean.

COMPETENCIES

Knowledge, Skills, and Abilities Collaboration and Teamwork, Communication (Oral and Written), Interpersonal Skills, Customer Service, Leadership, Independent Judgment, Decision-Making, Computer and Technical Skills, Student Information Systems and ERP Platforms (Ellucian Banner), Data Analysis, Internet Research, Mathematical Skills, Organizational Skills, Attention to Detail, Multi-tasking, Time Management, Problem-Solving, Project Coordination, Adaptability, Professionalism in an Educational Setting, Typing and Word Processing, Office Equipment Proficiency.

SUPERVISORY RESPONSIBILITIES

Direct Supervisor Multiple full-time employees and student assistants.

Work Environment:

Indoor office setting. Work is rarely required outside of normal business hours.

Physical Demands:

Sitting, walking, standing, lifting up to 50 pounds, repetitive typing, and regular use of standard office equipment.

Travel Required:

Yes-10% (running errands for college). If travel is required, the candidate must have and maintain a current, valid driver's license and an acceptable driving record.

WHO YOU ARE

Required Education Associate's degree or equivalent combination of education and relevant experience. Required Experience Six months of experience in higher education or a related field. Preferred Education Bachelor's Degree in a related field Preferred Experie nce One year of experience working at a community college Additional Job-Specific Requirements Versatile, adaptable individual with initiative to effectively maintain a fast-paced office. Highly organized and detail-oriented. Ability to use independent judgment and initiative when appropriate in dealing with academic and student issues. Good working knowledge of general office equipment. Excellent communication and interpersonal skills; tactful in dealing with internal and external customers. Advanced technical, computing, and data analysis skills.

ADDITIONAL INFORMATION EXPECTATIONS

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Will have contact - in person, by email, or by phone - with staff, students, and the general public. Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities. Regular and punctual attendance is an essential function of each employee.

NOTE:

With or without reasonable accommodation, the individual in this position must possess the competencies and must be able to perform the essential functions and duties of the job as described above - including essential tasks requiring specific physical demands. This is a security-sensitive position. Candidates will be subject to a criminal background check.

INSURANCE

(Coverage fully or partially funded by the College) Health Insurance Health insurance will become effective on the first of the month following 60 days of employment, provided that insurance enrollment forms are submitted. There are two plans for employees to choose from, both administered by Blue Cross and Blue Shield. With either plan, you have access to a network of over 10,000 medical and mental health providers in Texas. Both plans include a comprehensive prescription drug program through Optum Rx. Employee's premium is fully funded by the College and State. Dependent premiums are funded 75% by the College and State, and 25% by the employee. Basic Life Term Life Insurance The State provides employees a term life insurance policy of $5,000 with $5,000 accidental death and dismemberment. Long-Term Disability This benefit is made available by the State and is fully funded by the College. Approved benefit pays 60% of insurance salary after 180-day elimination period. Benefits are paid until your return to work, reach full Social Security retirement age or are no longer considered disabled under the plan. Optional Term Life Insurance With this optional plan, employees may purchase one to four times their annual salary in life insurance. The College funds one times the annual salary premium not to exceed $120 annually.

OPTIONAL INSURANCE

(Coverage fully funded by the employee) Dental Insurance Two dental insurance plans are available to full-time employees and eligible dependents. Vision Insurance The health insurance plan covers some vision and eye health services, but does not cover the cost of eyeglasses and contact lenses. Additional vision insurance is offered to full-time employees and eligible dependents to help offset those costs. Voluntary Accidental Death and Dismemberment This optional benefit provides additional financial support when there is an accidental death or injury of a certain type. Short-Term Disability If claim is approved, this optional benefit pays 66% of monthly salary after a 30-day elimination period up to five months. Cancer/Intensive Care Plan/Heart Plan/Accident Plan Several optional plans are available to employees and eligible dependents through AFLAC. Dependent Term Life Insurance An optional term-life insurance policy of $5,000 with accidental death and dismemberment is available for all eligible dependents. Tobacco User Premium All participants enrolled in a Texas Employees Group Benefits Program (GBP) health plan must be certified as a tobacco user or non-user. Tobacco users of any age - adults and minors - are charged the $30 tobacco user premium each month.

RETIREMENT

Retirement The Teacher Retirement System of Texas (TRS) is provided and required for all full-time employees. Full-time faculty an eligible administrative employees may elect the Optional Retirement Program (ORP) as an alternative to

TRS. TJC

Alternative Retirement Plan The College contributes on a monthly basis 4% of a full-time employee's salary into an alternative retirement plan administered by

TIAA-CREF.

Additionally, if an employee contributes 1%, 2% or 3%, the College will make a matching contribution for a total of 6%, 8% or 10% respectively. Some vesting requirements will apply. Tax-Sheltered 403(b) Plans An optional retirement plan available to full-time employees. Employees may contribute up to the annual IRS maximum limitation in voluntary retirement savings to various approved vendors. 457 Deferred Compensation Plan An optional retirement plan available to full-time employees. Employees may contribute to the annual IRS maximum limitation in this voluntary retirement savings plan.

HOLIDAYS AND LEAVE

Vacation Only 12-month employees are eligible to accrue vacation time on a monthly basis. 10 days for 1-7 years of service 12 days for 8-10 years of service 15 days for 11-15 years of service 20 days for 16+ years of service Sick Leave Full-time employees accrue 8 hours per month per contract length, with a maximum accrual of 90 days. Holidays New Year's Day Martin Luther King Jr. Day Good Friday Memorial Day Independence Day Labor Day Thanksgiving Day Christmas Eve Christmas Day Reduced Operations Periods Spring Break (5 weekdays) Thanksgiving Break (5 weekdays including Thanksgiving Day) Winter Break (7 to 12 weekdays)

PROFESSIONAL AND CONTINUING EDUCATION

Professional Development The cost of tuition in selecting Continuing Education courses offered by the College may be covered under the Employee and Family Scholarship program. Additional professional development opportunities may be afforded to employees at no cost with prior supervisor approval. Enrollment in TJC Credit Classes The Employee and Family Scholarship, subject to availability of funds, is offered to full-time employees and their eligible dependents for applicable courses.

The scholarship covers:

Tuition (excludes out-of-district surcharge), General Education Fee, Student Life Fee, Health Services Fee, Registration Fee, Parking Fee, Distance Education Fee, Lab Fee and the College Preparatory Fee. The Tuition Exemption program allows for the exemption of all tuition and fees for credit courses and approved non-credit courses for full-time employees meeting applicable guidelines.

OTHER BENEFITS TJC

Event Attendance Free admission to regular season College sporting events for employees and immediate family. Free admission for two to most cultural arts events on campus. Library Use Employees may utilize the Vaughn Library and Learning Resource Center. Fitness Facility Use Employee and immediate family use of the Apache Recreation Center - an indoor weight and exercise center, 18-hole disc golf course, covered basketball course, and outdoor ping-pong table and cornhole. The cost is $5 per ID.

Disclaimer:

These benefits are subject to change without notice. The College reserves the right to change, modify and/or terminate any program with or without reason or notice. This is intended for informational purposes only and does not constitute any agreement on the part to Tyler Junior College to provide employment to or benefits for the prospective employee. 01 Are you eligible to work in the United States without sponsorship? Yes No Required Question Employer Tyler Junior College Address 1390 S Baxter Ave Tyler, Texas, 75701 Phone (903) 510-2419 Website http://www.tjc.edu