OFFICE ADMIN/SHIPPING CLERK

Job Summary:

Using company defined HRIS software, the Office Admin/Shipping Clerk will ensure timely and accurate transactions related to all assigned duties.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Answers switchboard/takes messages, updates phones and prepares & maintains telephone listing in excel.
• Print Milford to Easton and Milford to New Bedford BOL's for Front Desk.
• Back up Shipping Department when Missy is out.
• Log in Shell Stock run in Production onto Tag Reports.
• Submit Tag Reports every Monday to Easton.
• Cross-reference trucker invoices to loads entered on the Tag Report.
• Cross-reference trucker checks once received with records.
• Process incoming checks, log and sort employee payroll checks and provide trucker checks to Security.
• Request all Certificates of Liability from truckers and all vendors.
• Set up new shellstock drivers by confirming insurance and W9 information.
• Maintain signed Confidentiality Agreements /GMP documents completed by visitors.
• Prepare Expense Reports.
• Record Work Tapes twice per day.
• Sort incoming Mail including interoffice and prepare outgoing mail.
• Prepare yearly calendar and holiday list for HR.
• Prepare notices on holiday closings and special events.
• Submit monthly invoices to Staffmark.
• Maintain Incoming check and cash logs, maintain petty cash.
• Prepare outgoing Fed-Ex shipments and files claims when necessary.
• Maintain reporting of utility charges.
• Performs other duties as assigned.

Required Skills/Abilities:

• Excellent organizational skills and attention to detail, ability to prioritize tasks.
• Proficient with Microsoft Office Suite or related software.
• Good research and analysis skills
• Confidentiality and the ability to work within a diverse team to meet critical demands.
• Pleasant demeanor and excellent verbal and written communication skills.

Education and Experience:

• High school diploma or equivalent required.
• Two years of experience in administration/clerical role required.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers/keyboard.
• Must be able to lift 20 pounds at times.

Pay:

$24.00 - $26.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person