A Shipping or Receiving Clerk tracks all incoming and/or outgoing shipments at a company facility and checks that shipment orders are filled correctly. Uses scanning equipment to track inventory. Works in receiving to check shipments that are primarily production materials or company supplies, or checks outgoing shipments of finished products.
As part of an aseptic, extended shelf-life beverage manufacturing facility, the Receiving and Inventory Clerk will be critical in managing inbound deliveries, timely and accurate receiving transactions, and the flow of inventory. This role will enforce inventory accuracy through regular cycle counts and ensure continuous material availability for production runs, contributing to the overall efficiency and safety of the facility, while adhering to GMP and food safety standards. In this essential role, the Receiving and Inventory Clerk s primary duties include verifying inventory accuracy, conducting physical and systematic cycle counts, working with supply chain to schedule inbound materials, coordinating receipts within ERP systems, properly tagging materials for traceability, processing delivery documents, and ensuring proper material storage. Role Responsibilities Verify inbound shipments, cross-reference physical delivery quantities against packing slips, purchase orders and BOLs, and enter receipts into ERP systems. Flag and document damaged goods, short shipments, or overages on the BOL. Work directly with production and quality teams when materials are nonconforming and notify suppliers of issues in order to return or receive credit for materials deemed unsuitable for production. Conduct daily, weekly, and monthly cycle counts, full stock audits, and monitoring stock levels across all packaging materials. Prepare, audit, and distribute real time receipt, current inventory, and material consumption reports for customers upon request or on scheduled intervals. Reconcile customer supplied raw material receipts and consumption against production usage. Confirming inventory levels to ensure material is on hand or scheduled for delivery to meet production needs and timing. Research and identify root-cause inventory discrepancies between physical and systematic counts. Regularly audit bin and floor storage locations in the ERP to ensure physical inventory placements match system locations to maintain 100% location accuracy. Manage material rotation using FIFO and FEFO procedures. Maintain accurate inventory records, including quantities, stock levels, locations, and expiration dates. Organize and file incoming goods documents (BOLs, packing lists, etc.) for easy accessibility. Follow safety procedures, including the use of personal protective equipment (PPE), to maintain a safe working environment. Communicate effectively with team members to ensure operational efficiency. Adhere to food safety requirements and standards as needed. Education High school diploma or equivalent required Basic mathematical and calculation skills Experience & Skills Experience in a manufacturing facility or inventory preferred. Excellent organizational skills Ability to work and think ahead to process map receipts, delivery, and return to stock processes. Excellent written and verbal communication skills Exceptional customer service skills Strong math and critical thinking skills Precision and attention to detail Good oral communication Ability to work in a fast-paced environment. Ability to work independently with minimal supervision. Proficient with Microsoft Office Suite Strong computer skills Strong time management skills; ability to multitask. Physical Requirements Must be willing to work flexible hours including weekends and overtime. Ability to lift up to 50 lbs. Must be able to stand, walk, kneel, and bend for entire shift. Must be able to work with equipment that contains electromagnetic components.
