We are seeking a detail-oriented and proactive Billing & Distribution Coordinator to support the day-to-day shipping, invoicing, and customer service operations of an international commercial equipment manufacturer. This position will be responsible for coordinating outgoing shipments, preparing invoices and shipping documentation, maintaining accurate customer information, and ensuring orders are processed and delivered efficiently. The ideal candidate has 2-4 years of experience in distribution, shipping coordination, invoicing, and QuickBooks and is comfortable working independently in a hands-on environment. Essential Responsibilities Coordinate daily outgoing shipments using the UPS online shipping system. Prepare, print, and attach shipping labels to equipment and packages. Ensure shipments are accurately prepared and processed for on-time delivery. Prepare and process commercial invoices using QuickBooks. Create and process packing lists and other required shipping documentation. Maintain accurate billing, shipment, and customer account information. Provide customers with shipment status and delivery updates. Communicate directly with customers regarding orders, invoices, shipments, questions, and concerns. Coordinate shipping activities and resolve delivery or documentation issues as they arise. Maintain organized records of invoices, shipments, packing lists, and related documentation. Assist with general administrative and office coordination responsibilities. Pack commercial-grade espresso machines, equipment, and smaller parts for shipment. Work independently to prioritize daily shipping and billing requirements. Assist with additional distribution and office-related responsibilities as needed. Job Qualifications 2-4 years of related billing, invoicing, distribution, shipping, or logistics coordination experience preferred. Experience with QuickBooks and invoice processing required. Experience coordinating outgoing shipments and preparing shipping documentation. Experience with UPS online shipping tools preferred. Proficiency with Microsoft Word, Excel, and Outlook. Strong computer and data-entry skills. Excellent organizational skills and attention to detail. Strong written and verbal customer service skills. Ability to manage multiple orders, shipments, and deadlines simultaneously. Self-starter who can work independently with minimal supervision. Comfortable working in a hands-on office and distribution environment. Must be able to lift and handle packages weighing up to 50 lbs. Must be able to work onsite in Hollywood, Florida. Role is temp-to-hire

Pay:

$22.00 - $23.00 per hour Expected hours: 40.0 per week Application Question(s): How many years of billing, invoicing, shipping, or distribution coordination experience do you have? Do you have professional experience processing invoices using QuickBooks? Do you have experience coordinating outgoing shipments and preparing shipping labels and packing lists? Are you able to lift and handle packages weighing up to 50 lbs.? Are you able to work 100% onsite in Hollywood, Florida?

Work Location:

In person