We are seeking an organized, detail-oriented Shipping & Receiving Coordinator to join our team. In this role, you will manage all incoming and outgoing parts and equipment to ensure seamless daily operations. You will oversee inventory, coordinate with vendors, support field technicians, and maintain accurate documentation in our business management software (SedonaOffice). If you thrive in a fast-paced environment and excel at logistics and tracking, we want to hear from you!

Key Responsibilities Inventory & Equipment Management:

Receive, track, and organize all parts and equipment. Maintain a clean, accessible storage area, inspect returned equipment to document condition/reusability, and assign job-specific materials directly to open project accounts.

Shipping & Logistics:

Oversee daily incoming and outgoing shipments, ensuring all outbound orders are packed and ready prior to the daily UPS pickup. Source vendors for drop-shipments as needed.

Procurement & Vendor Coordination:

Communicate with vendors to check part availability, create purchase orders (POs), order out-of-stock items, and verify order accuracy upon delivery.

Billing & Administration:

Create and process accurate job invoices, maintain precise job records, and link parts/inventory usage to corresponding client accounts using SedonaOffice.

Technician & Workflow Support:

Assist field technicians with job material prep and delivery to ensure smooth field operations. Recommend continuous improvements for inventory tracking and workflow efficiency. Qualifications & Skills Proven experience in shipping, receiving, warehouse management, or inventory control Strong computer literacy; experience with SedonaOffice or similar ERP/business management software preferred Familiarity with purchase orders (POs), invoicing, and vendor coordination Excellent organizational skills and high attention to detail Strong communication skills to effectively collaborate with vendors and field staff Ability to meet daily shipping deadlines (e.g., UPS pickup schedules) and manage physical inventory

Job Type:

Full-time Pay:

From $18.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person