Shipping/Receiving Coordinator

Empire Distributing, a subsidiary of Outova , is seeking a dependable and detail-oriented Operations Logistics Administrator to join our team. In this role, you will play a key part in coordinating and optimizing day-to-day logistics and operational processes to ensure the timely and accurate delivery of products. You will collaborate closely with vendors, warehouse teams, sales representatives, and carriers to manage inventory flow, track shipments, and resolve logistical challenges. This position is critical to maintaining efficient operations and delivering a high level of service to both internal teams and customers. The ideal candidate is highly organized, proactive, and solutions-driven, with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment. Join Outova - Shaping the Future of Outdoor Living One of our key businesses, Empire Distributing, is seeking a talented Operation Logistics Administrator to join our team in Arcade, New York.

Position Overview:

The Operation Logistics Administrator is highly organized and detail oriented as they support the daily logistics and supply chain operations of the organization. This position plays a key role in ensuring the smooth coordination between departments, suppliers, shipping providers, and internal teams to deliver products and services efficiently.

Key Responsibilities:

Coordinate and monitor supply chain operations (order processing, shipping, and receiving) Track shipments and ensure timely delivery of materials and products (BOL processing) Maintain accurate records of orders and logistics data Prepare and process shipping documents and quotes as necessary Communicate with vendors, carriers, and freight companies to resolve delivery issues, and proactively notify internal teams of any delays or disruptions Support warehouse, procurement, and operations teams with administrative tasks Ensure compliance with company policies and applicable regulations Assist in implementing process improvements to increase logistics efficiency. Track carrier performance metrics (on-time delivery, damage rates, etc) Negotiate freight cost Analyze transportation costs and recommend cost-effective shipping solutions Prepare reports and dashboards for management review Maintain filing systems for logistics records and documentation

Qualifications:

High school diploma or GED required; associate degree or logistics certification preferred. 2+ years of experience in logistics, operations, or administrative support, negotiations. Familiarity with freight carriers (LTL, FTL, FedEx, UPS) and shipping platforms. Experience with ERP/CRM systems (e.g., Sage, NetSuite) is preferred. Strong communication, documentation, and follow-up skills. Ability to multi-task and work in a fast-paced team environment.

Key Competencies:

Logistics & Freight Knowledge Attention to Detail Communication Problem Solving skills Time Management Dependability and flexibility

Physical Activities:

Daily activity includes but is not limited to: Lifting, carrying, sitting, grasping, reaching, standing, kneeling, walking, bending, twisting. Ability to sit for extended periods at a computer. Frequent communication via phone, email, and in-person. Reading, communication, and math. Be able to regularly lift/move up to 30lbs. Noise level in the work environment is usually moderate to above moderate.

Compensation and Benefits:

Competitive hourly pay, commensurate with experience.

Benefits:

Comprehensive benefits package and paid time off.

Work Environment:

Onsite Outova and its affiliates are equal opportunity employers and maintain affirmative action plans to recruit, retain, develop, and promote qualified individuals without unlawful consideration of race, gender, gender identity, color, religion, sexual orientation, national origin, age, disability, citizenship status, veteran status, or any other characteristic protected by federal, state or local law. The company strives to maintain a work environment free from unlawful discrimination and harassment, where associates are treated with respect and dignity.

Job Type:

Full-time Pay:

$23.00 - $27.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person