Clerk, Student Information -HMES

Clerk, Student Information -HMES Newton County Schools Heard Mixon Elementary School - Covington, Georgia This job is also posted in Newton County Schools Job Details

Job ID:

5705246

Application Deadline:

Posted until filled

Re-Posted:

Today

Starting Date:

Jul 6, 2026 Job Description

Job Title:

Student Information Clerk

Pay Grade:

I

Supervisor:

Principal

Days/Months:

215 days

Department:

School Clerical

Classification:

Non-Exempt

PRIMARY PURPOSE

Maintain a computerized master schedule and other necessary student records data to enhance the school program and meet all state data reporting requirements.

MINIMUM QUALIFICATIONS

High school diploma or equivalent; college degree Excellent organizational skills; detailed Strong written and verbal communication Ability to work professionally with the public and others, both in person and over the phone. Excellent computer skills including but not limited to Word, Excel, Microsoft Office and office machine Prior school system experience, DESCRIPTION

OF DUTIES

Effectively communicate with supervisor to ensure that attention is given to pertinent matters. Follow instructions and operate within the limits of standard practices and Interact effectively with the general public, staff members, students, teachers, parents and administrators. Competency in the use of technology based resources including computers, faxes, printers, scanners, productivity software, such as Internet use, word processers, spreadsheets, email, as well as understanding the concepts of data management and system Ensure that teachers are assigned to grade levels/subjects consistent with the teacher's certification/content Maintain student scheduling for all terms. Maintain accurate computer data entry including enrollments, ongoing student directory information and Maintain appropriate computerized data to generate accurate FTE and other required reports. Maintain accurate current room utilization and class load Maintain records of student grades and absences for each student's permanent Prepare an annual report of transfers and withdrawals, indicating the reason for each student's departure from the school Prepare the student honor roll. Maintain accurate and current transportation data as Assist with investigating student attendance problems including parent notification as required and filing non-compliance certificates, as Assist in the preparation and transmittal of transcripts and other official documents relating to students as Possess and maintain valid and appropriate license, certificate and/or credential as may be required for this Follow work scheduling and attendance requirements in a regular, predictable and punctual manner. Participate in training programs to improve skills and proficiency related to the Review current developments, literature and technical source information related to job responsibility. Ensure adherence to good safety Follow federal and state laws, as well as State and local Board policies including those related to the confidentiality of student and personnel records, standardized test material and other Perform other duties as

IMPORTANT NOTES

ESSENTIAL DUTIES Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position's role as part of the overall organization. Job descriptions do not list all tasks an employee might be expected to perform, and they do not limit the right of the employer/supervisor to assign additional tasks or otherwise to modify duties to be performed - even if seemingly unrelated to the basic job. Every employee has a duty to perform all assigned tasks. (An employee who is assigned a duty or task believed to be unlawful should report the assignment to the Director of Human Resources.) It should also be noted the order of duties/ responsibilities as listed in the job description is not designed or intended to rank the duties in any order of importance relative to each other.

MINIMUM REQUIREMENTS

In filling a vacant position, preferred or required credentials regarding education, training, experience, and other bona fide occupational qualifications may be established. The credentials shown in this job description may be interpreted only as the minimum criteria existing at the time the description was developed. Other bona fide occupational qualifications and criteria may be utilized as needed in the selection process. Click to

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NCS Salary Schedules

Position Type:

Full-Time Job Requirements