Cohort Lead

The COOL Cooperative is seeking a dynamic and highly organized Cohort Lead to oversee our out-of-school film program. This individual will manage scheduling, equipment logistics, student engagement, and the development of technical standards to prepare our participants for success in the film industry.

Key Responsibilities:

Cohort Scheduling and Administration Develop and maintain the master Cohort Calendar, coordinating workshop and class dates with teachers and mentors. Solidify dates and availability, ensuring regular updates are sent to the office manager for the master organization calendar. Manage internal scheduling to ensure programs do not interfere with cohort events. Facilitate Pod schedule coordination to ensure teams meet with appropriate technical advisors. Maintain the Band App as the primary communication hub, including posting weekly check-ins, monthly overviews, and opportunity listings on EdOp. Continue hosting and moderating regular movie review meetings for students. Engagement and Growth Lead active recruitment efforts throughout the year, specifically targeting new communities to grow student enrollment. Network with students and teachers to expand the organization's reach and professional connections. Bolster Cohort engagement through incentivized interactions on the Band App (e.g., rewards for first responders). Implement a "house sorting" gamification system to build community, assigning points to color teams and rotating meeting ownership between teams. Equipment and Facility Management Facilitate all equipment pick-ups and drop-offs, ensuring renters are properly trained and educated on gear usage. Maintain the COOL Studio unit and manage the physical preparation of the Cohort space at Second Line Stages. Ensure the space is returned to its original condition following all meetings and events.

Youth Leadership:

Jr. Board Oversight Serve as the primary mentor for the Jr. Board, facilitating regular meetings and ensuring the board meets its established deadlines. Identify leadership opportunities for Jr. Board members within existing programming and facilitate student-led movie viewings. Review board agendas, provide meeting minutes, and communicate board reports to senior leadership. Manage the Jr. Board budget Lead the planning and execution of one major annual event, The Student Film Slam.

Professional Standards and Protocol Communication Protocol:

Adhere strictly to the organization's policy requiring all communication with minors to be via email or text strings including at least two adults (lead teacher and parent/guardian).

Skill Certi fi cation:

Build and maintain standards of completion by creating tests to measure student skills and solidifying the pathway for participants to earn organizational certificates. Staf fi ng

Coordination:

Ensure all events are adequately staffed by contacting mentors, Fellows, and staff in advance with clear expectations. Quali fi cations Proven experience in project management, film production, and/or educational coordination. Proficiency with digital tools such as the Band App, Canva, Airtable, and Google Workspace. Strong interpersonal skills for managing student engagement and professional mentor relationships. Ability to manage complex logistics, including equipment maintenance and facility scheduling.