Construction Office Assistant

Tom's Backhoe & Excavation Co. Construction Office Assistant (In-Office) Local candidates only - must be able to commute to our Pulehunui base yard At Tom's Backhoe & Excavation Co. , we specialize in civil construction projects across Maui-from excavation and grading to utility installations and site prep. Our reputation is built on reliability, professionalism, and getting the job done right. We're looking for a dependable Construction Office Assistant to help keep our operations running smoothly behind the scenes. This is a full-time, in-office role -ideal for someone organized, proactive, and comfortable in a fast-paced construction environment. What You'll Do Provide day-to-day administrative support (scheduling, data entry, correspondence) Manage and organize documents including contracts, invoices, and job files Coordinate with vendors, subcontractors, and suppliers Answer phones and emails; route inquiries to the appropriate team members Maintain office organization, supplies, and inventory Assist with payroll processing and employee time tracking Support project managers and field teams with administrative needs What We're Looking For Previous administrative experience (construction or contracting industry a plus) Strong organizational skills with the ability to multitask and prioritize High level of discretion when handling confidential information Proficiency in Microsoft Office (Word, Excel) and Google Workspace Clear communication skills and a team-first mindset Detail-oriented with a proactive, problem-solving attitude Experience with payroll, invoicing, or bookkeeping is a plus Familiarity with Slack and/or Monday.com is a plus Compensation & Benefits $20-$25/hour (based on experience) Full-time, stable position Company-sponsored healthcare (Kaiser/UHA) 401(k) with 4% company match Paid vacation and sick leave Supportive team environment with opportunities to grow If you're a reliable, detail-oriented professional who wants to be part of a respected local construction company, we'd love to hear from you. Apply today to join the team at Tom's Backhoe & Excavation Co.