DEPUTY CITY CLERK

DEPUTY CITY CLERK

Nampa ID City of Nampa

Job Title:

Deputy City Clerk Hiring Salary (DOE): $23.56 to $29.56 per hour /$49,004 to $61,484 annually

• This position is not eligible for Visa Sponsorship.

Department:

Clerks Reports to: City Clerk

Travel Required:

Minimal

Position Type:

Full-Time/Exempt, 40 hours a week Position(s)

Supervised:

(4) City Clerk Specialists I/II

Benefits Eligible:

Yes

PERSI Eligible:

Yes

Work Schedule:

Monday through Friday, working hours between 8:00 am and 5:00 pm

WE TAKE CARE OF OUR PEOPLE!

The City of Nampa offers competitive benefits and growth opportunities, including the following for full-time positions in

City Government Departments:

• Medical
• Dental
• Vision
• PERSI Retirement Plan, with 11.96% employer contribution
• 401k & 457 Retirement Plans
• 11 Paid Holidays
• Paid Time Off (at least 4 weeks per year)
• Life Insurance with AD&D
• Short-Term Disability
• Long-Term Disability
• Flexible Spending Account
• Employer-Funded

HRA VEBA

Health Savings

• Wellness Program & Rewards
• Opportunity for student Public Service Loan Forgiveness
• Harward Recreation Center Discounts
• Other Great Benefits!

POSITION SUMMARY

The Deputy City Clerk provides complex and specialized professional, supervisory, operational, administrative, and technical work for the City Clerk's Office. This position plans, manages, and supervises the daily customer service and administrative operations, educates and informs the public regarding federal, state, and municipal codes, and addresses diverse customer needs and concerns. The Deputy City Clerk supports the Planning and Zoning Commission by clerking official meetings, understanding parliamentary procedure, and maintaining official meeting records. Works under strict timelines and exercises professional judgment and initiative. This position attends regular meetings outside of normal business hours and is the City Clerk's designee in their absence.

ESSENTIAL FUNCTIONS

• Manages the workflow and customer service levels for the front office operations and ensures staff are provided with the necessary training resources to achieve premier service to internal and external customers; assists with processing passports, business licenses and permit requests, and other front office operations; revises and develops office policies and procedures to ensure the highest-quality customer service interactions.

• Oversees staff who are responsible for responding to public inquiries, processing passports, licenses, permits, cemetery deeds, interments, and City Council actions, including ordinances, annexations, contracts, agreements, and other city documents.
• Performs the full range of duties (with appropriate managerial review), including hiring, evaluating, and assigning duties; Corrects inappropriate actions or behavior through communication and coaching; Initiates discipline or termination as needed
• Oversees cash, credit, and check receipting; Performs reconciliation of cash drawers during daily deposits.
• Acts as the Clerk of the Planning & Zoning Commission and coordinates the preparation of the meeting agendas and minutes, as well as attends meetings to provide technical support and record and document the proceedings.
• Attends City Council or other board and commission meetings, as needed, in a support or clerk role, which may include assisting public attendees or recording and documenting the proceedings.
• Assists and provides direction in preparing meeting notifications and agendas in compliance with the Idaho Open Meeting Law, as well as minutes, codes, and related documents.
• Administers meeting management software and coordinates with the selected vendor to support department requirements and meeting management of the City's boards and commissions.
• Establishes and manages positive working relationships with representatives of community organizations, state/local agencies, City management and staff, Mayor, City Council, professional organizations, and the public.
• Assists the City Clerk in accepting and certifying candidate petitions and the election process.
• Assists the City Clerk in developing and implementing the department's strategic goals, objectives, priorities, policies, procedures, and work plan, ensuring that the established goals and priorities are achieved.
• Assumes the City Clerk's job responsibilities in their absence.
• Monitors and updates the department's website.
• Participates in the administration of the department budget; Department contact for ordering supplies; Reviews and codes the department's monthly bills for payment processing.
• Ability to accurately manage multiple projects and work effectively with frequent interruptions in a team environment.
• Ability to communicate and interact with the public and co-workers professionally, empathetically, and positively.

ADDITIONAL FUNCTIONS

• Assists with the processing of passport applications on behalf of the U.S. Department of State, including maintaining passport records and acting as an agent for the U.S. Department of State to monitor applications for possible cases of fraud, terrorism, or identity theft and report instances to the U.S. Department of State.
• Ensures regulatory compliance with the Idaho Open Meeting Law.
• Assists with fulfilling public records requests when needed, ensuring compliance with the Idaho Public Records Law.
• Assists with the processing and issuance of City permits and licenses on behalf of the city.
• Serves as a Notary Public.
• May attend meetings, conferences, workshops, and training sessions, and review publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas.
• May perform other duties as assigned.
• Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

REQUIRED EDUCATION, EXPERIENCE, & LICENSE/CERTIFICATIONS

• High School Graduate or General Education Degree (GED): Required.
• Bachelor's Degree in Business Administration, Public Administration, Political Science, or a closely related field: Preferred.
• 4 years of progressively responsible experience in municipal administration, including at least 2 years in a supervisory capacity, and/or any combination of experience and training that provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.
• Preferred 5 years of progressively responsible experience in municipal administration, including at least 3 years in a supervisory capacity.
• Thorough knowledge of the functions and procedures of municipal government, with knowledge of the City Clerk's Office, including the

Idaho Open Meeting Law:

Preferred.

• Ability to become and remain a Notary Public for the State of Idaho.
• Ability to become and remain a Passport Agent.
• Ability to become a Certified Municipal Clerk through the Idaho City Clerk, Treasurers, and Finance Officers Association.
• Fluent in English, with the ability to produce documents with clearly organized thoughts using proper sentence construction, vocabulary, punctuation, spelling, and grammar.
• All applicants must successfully pass City of Nampa background check processes and drug testing, which may include reference checks, criminal history checks, driving record checks, and pre-employment, random, and post-accident drug tests.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

• Ability to attend bi-monthly Planning & Zoning Commission meetings held after regular work hours.
• Ability to assist with City Council meetings, when needed, which are held after regular work hours.
• Ability to direct staff activities with significant and diverse responsibilities; effectively supervise and mentor subordinates.
• Ability to independently work in a high-stress environment and make decisions with minimal direction
• Knowledge of functions and procedures of municipal government, including objectives, programs, policies, and procedures of a municipal clerk's office.
• Knowledge of the City's applicable federal, state, and local laws, codes, ordinances, and regulations related to department operations.
• Skill in spoken and written English and strong communication skills, including writing reports, minutes, and other communications with the public, co-workers, and other government or professional agencies.
• Knowledge of office administrative practices, procedures, and record-keeping principles and practices.
• Ability to perform assigned tasks with Integrity and to be a good steward of the public trust.
• Effective time management skills for prioritizing projects and tasks to meet strict deadlines.
• Detail-oriented to prepare and process documents efficiently and accurately with minimal to no errors.
• Skill in using personal computers, MS Office products, and common virtual meeting software.
• Skill in communicating verbally and in writing.
• Ability to read, comprehend, interpret, explain, and apply department policies and procedures and pertinent federal, state, and local laws, codes, ordinances, regulations, City rules, and policies and procedures to City employees and the general public.
• Ability to always maintain professionalism and composure, including stressful situations, and handle disputes and complaints calmly, courteously, and tactfully.
• Ability to evaluate situations, identify problems, and exercise sound independent judgment within established guidelines.
• Ability to demonstrate tact and diplomacy and maintain confidentiality of information.
• Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language; understand and follow oral and/or written policies, procedures, and instructions; use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions; and prepare and present accurate and reliable reports.
• Ability to work as a team member to accomplish department goals.
• Ability to make sound judgments and draw valid conclusions.
• Ability to maintain effective working relationships.
• Ability to train and provide guidance to others.
• Knowledge of customer service techniques and best practices to provide exceptional customer service and outstanding professionalism.
• Knowledge of standard office administrative practices and procedures, including records management skills, organizing, maintaining, and researching files, and must have business letter writing skills.
• Skill in organizing work, setting priorities, meeting critical deadlines, and following up on assignments with minimal direction.
• Ability to manage multiple projects simultaneously with accuracy.
• Ability to represent the City Clerk's Office at public meetings or as part of other formal or informal work groups.
• Ability to work effectively in a highly stressful political/policy environment, always remaining neutral.
• Ability to read and understand laws and regulations.
• Ability and willingness to be cross-trained on all City Clerk Office procedures.

WORK ENVIRONMENT

• Work is performed primarily in an office environment.

The employee in this class is subject to inside environmental conditions, including exposure to controlled temperatures, artificial lighting, and typical office noise.

REASONABLE ACCOMMODATION STATEMENT

To successfully accomplish this job, an individual must satisfactorily perform each essential function, with or without reasonable accommodation. Reasonable accommodations may be provided to assist qualified individuals with disabilities in performing these essential functions.

EEO STATEMENT

The City of Nampa is an equal employment opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, national origin, veteran status, disability status, or any other characteristic protected by federal, state, or local laws.

DISCLAIMER

The city has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate by the city. This document does not constitute a contract of employment, and the City reserves the right to modify this job description and/or assign tasks to the employee as deemed appropriate. The City of Nampa has a drug- and alcohol-free workplace policy. Any offer of employment is contingent upon passing a pre-employment drug test and background check. This position may close before the closing date.

Position :

235001

Code :

2026102-1

Type :

INTERNAL & EXTERNAL

Posting Start :

05/15/2026

Posting End :

05/29/2026

HOURLY RANGE:

$23.56-$29.56