Editorial Assistant

Description Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Overview Provides a high level of editorial support for two editors. Ensures that deadlines are met and prioritized to include both daily and overarching tasks. Engages with staff, faculty, authors, publishing representatives, media booksellers, and other customers with a high degree of professionalism. Researches, proposes, and contacts readers for proposals and manuscripts and maintains an organized system for tracking materials. Helps create materials for both internal and external meetings, including budgets for proposed projects and memos for internal Press and faculty committees. Processes manuscripts and accompanying materials for release to editing and production and for sales and marketing launches. Occasionally helps represent Press at conferences. Participates in hiring and training of work-study students and summer interns. To be considered, please submit a cover letter with your application. Required Skills and Abilities 1. Excellent oral and written communication skills, including proofreading skills (accuracy, spelling, style and grammar). 2. Excellent organizational, analytic, interpersonal and follow-through skills. 3. Demonstrated copy-editing ability. Writing sample or copyediting test may be requested at the time of interview. Demonstrated ability to juggle many tasks simultaneously and on deadline with minimal supervision. 4. Proficiency with Microsoft Office software. 5. An understanding of the value of diversity and the importance of inclusion as demonstrated through a commitment to apply and incorporate the differences, complexities, and opportunities that diversity brings to an organization. Principal Responsibilities 1. Guides authors in manuscript revision and preparation for submission. 2. Guides authors in preparation of art for reproduction. 3. Prepares contract abstracts. 4. Prepares manuscripts for release to the manuscript editing department. 5. Independently researches, selects, and contacts readers for manuscripts and maintain reader log. Process honorariums. 6. Drafts memos for the Acquisitions Panel and the Publications Committee. 7. Prepares Title Information Sheets and other marketing/sales materials. 8. Prepares and proofreads jacket copy. 9. Secures promotional blurbs when requested. 10. Assists with preparation of grant applications. 11. Prepares workshop logs for design/production. 12. Assists in tracking project expenditures and maintaining cost sheets. 13. Undertakes and/or oversees image permissions work as required. 14. Prepares, edits, and proofreads correspondence; articulates complex and sensitive information in a convincing, coherent, and efficient way. 15. Creates and maintains book files. 16. Assists Publisher and/or Managing Editor as required. 17. Organizes and coordinates mailing of complimentary copies of new books. 18. Oversees student interns. 19. Monitors receipt of proposals and manuscripts. Prepares rejection letters. 20. Attends production, launch, and other regular in-house meetings. 21. Attends occasional academic conferences and exhibits. 22. May perform other duties as assigned. Required Education and Experience Two years of related work experience in the same job family and a Bachelor's degree in a related field; or an equivalent combination of experience and education. Job Posting Date 04/30/2026 Job Category Administrative Support Bargaining Unit L34 Compensation Grade Labor Grade D Compensation Grade Profile Hourly Range $31.83 Time Type Full time Duration Type Staff Work Model Hybrid Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.