IPS Administrative Specialist Jacksonville, FL 32246 Full-Time | Monday-Friday | Onsite About the Role KLS Martin is seeking a detail-oriented IPS Administrative Specialist to provide administrative and production support for custom implant cases. This position plays an important role in helping cases move smoothly from planning and design through manufacturing and final invoicing . The IPS Administrative Specialist works closely with internal planning, engineering, purchasing, and manufacturing teams to ensure case documentation is complete, orders are accurately entered into SAP, cases are transferred to production on schedule, and completed cases are properly invoiced and closed. This is an excellent opportunity for someone who enjoys organization, data entry, administrative coordination, and working behind the scenes to keep processes moving accurately and efficiently. What You'll Do Create and maintain IPS cases and related documentation Create Sales Orders and Production/Work Orders in SAP Enter and maintain accurate case information throughout the process Transfer cases into the production queue when they are ready Coordinate with engineers to update case checklists and documentation as needed Monitor cases to ensure required information and documentation are complete Invoice completed cases in SAP once manufacturing is finished Complete the IPS case closure process and maintain required documentation Create debit memos for planning sessions and laser marking requests Assist with purchasing consumables and raw materials for KLS Martin Manufacturing Communicate with internal departments to resolve documentation, order, or case-related issues Perform general administrative and office support duties as needed Follow all applicable company quality, safety, and documentation procedures What We're Looking For The ideal candidate is highly organized, dependable, and comfortable managing detailed information and multiple cases at the same time. You should be someone who naturally double-checks your work, follows through on open items, and communicates when something needs attention.

Required:

High School Diploma or equivalent Strong attention to detail and organizational skills Ability to retrieve, review, and interpret documentation Proficiency with Microsoft Office applications Previous experience with order entry, administrative coordination, production support, purchasing, invoicing, and data entry Ability to work independently with minimal supervision Strong communication and interpersonal skills Ability to work effectively in a team environment Strong problem-solving and decision-making skills Adaptability and flexibility in a fast-paced environment Positive, service-oriented attitude

Preferred:

Associate degree or equivalent combination of education and experience SAP experience Experience working in a manufacturing, medical device, healthcare, or regulated environmentWhy This Role MattersThe IPS Administrative Specialist helps ensure that custom implant cases are accurate, complete, and ready for production at every stage of the process .Your attention to detail directly supports the coordination between planning, engineering, and manufacturing and helps ensure completed products are properly invoiced and closed. If you're organized, detail-oriented, comfortable working with systems and documentation, and enjoy being the person who keeps things moving behind the scenes, we'd love to hear from you! Apply today to be considered for the IPS Administrative Specialist position with KLS Martin.

Pre-Employment Requirements:

KLS Martin is a drug-free workplace and requires successful completion of a pre-employment background check and drug screening as a condition of employment.

Pay:

$18.00 - $19.00 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off Referral program Vision insurance

Experience:

SAP or ERP systems: 1 year (Required)

Invoicing:

1 year (Required)

Work Location:

In person