District Manager

Responsibilities of this position encompass all aspects of the district's daily business, including clerical work, receptionist, accounting, board meetings, conservation knowledge and education, cost share program administration, payroll, taxes, and familiarity with local conservation issues affecting the agriculture industry and urban areas within the district. The district manager is supervised by the board of directors and one director (generally the Chairman) is designated as the day-to-day contact for the manager. Additional duties may be assigned on an as needed basis. The Oklahoma Conservation Commission (OCC) has basic work requirements; this job description is written specifically for, and is a policy of, the Craig County Conservation District and incorporates those basic work requirements along with specific work requirements for the district.

CLERICAL

Provide Receptionist and Secretarial Services

• Answer the phone, take messages, and prepare correspondence
• Maintain paper and digital files of all important documents
• Order office and janitorial supplies
• Effectively use and provide basic technical support for the district's computers, printers, copy machine, phones, and other office equipment
• Answer producers' questions and respond to their concerns and, when necessary if unable to research and provide a solution, refer them to another source for answers if needed
• Provide information about district programs and activities, products and custom work, basic USDA services, and other inquiries
• Receive district mail (paper and electronic) and take necessary action, including distribution to board members or other agencies
• Assist NRCS staff by providing administrative support as needed and based upon the local operational agreement, as well as guidance from the district board of directors
• Serve as office notary

BOARD MEETINGS

Assist Board of Directors with Meetings

• File meeting notices and other documents with the county clerk's office as required
• Prepare and mail appropriate materials to board members prior to meetings
• Work with the board chairman to prepare and post agendas according to Open Meeting Act
• Maintain an active file of correspondence and other items for development of monthly meeting agendas
• Prepare financial statements and organize materials for board review at meetings
• Keep the district chairman advised of any issues needing board attention
• Take minutes at meetings, type the minutes, and follow established guidelines for minute distribution
• Stay informed on Open Meeting Act and Open Record Act requirements and adhere to all act requirements
• Make a report of monthly activities at board meetings
• Maintain a board meeting minute book as a matter of public record
• Completed minutes packet is emailed to the Area District Coordinator within 5 business days following the meeting in which they were approved.

FINANCIAL RECORDS AND REPORTS

: Maintain District Financial Records

• Use Excel, Quickbooks, or other financial software for all accounting processes
• Pass a background check and be bonded
• Obtains all necessary permits (sales tax and seed sales)
• Tracks equipment rental/seed sale income/expenses
• Prepare checks for signature, make deposits, pay bills, receive payments, track, and pay sales tax
• File claims with the OCC and maintain a ledger for the district's fund allocations
• Scan and file accounts payable invoices and accounts receivable documents; provide for board review or public inquiry
• Organize and submit financial documents to auditor each year
• Prepares and distributes 1099s to cost share participants
• Maintain a listing of all assets: real estate property, equipment, tools, etc.

PAYROLL REPORTS

Prepare Payroll, Taxes, Time, and Leave Records

• Maintain payroll files; including completed timesheets, payroll worksheets, and leave reports for all district employees, and NRCS Performance Worksheets
• Calculate payroll deductions, prepare OCC forms, and write monthly paychecks
• Sets up and uses an ID.me account for federal tax filings via IRIS and BSO
• Report and pay federal and state income tax, unemployment compensation, and social security withholding
• Prepare yearly W-2s and 1099s for employee wages and contract labor
• Timely submit pre-claim payments and claims for reimbursement to OCC with proper documentation.

Pay:

$3,287.00 per month

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person