District Receptionist / Office & Admin Specialist Int

Job Details Working Title:

District Receptionist Job Class:

Office and Administrative Specialist, Intermediate Agency:

Public Safety Dept Job ID :

94246

Location :

Oakdale Telework Eligible :

No Full/Part Time :

Full-Time Regular/Temporary :

Unlimited Who May Apply :

Open to all qualified job seekers and DPS employees eligible to bid (permanent, classified employees in the same job and class). Eligible bidders should apply through self-service and confirm their bid by emailing megan.lund@state.mn.us by 11:59 PM on 05/21/2026.

Date Posted :

05/15/2026

Closing Date :

05/21/2026

Hiring Agency/Seniority Unit :

Public Safety Dept /

Public Safety-AFSCME Division/Unit :

East Metro District 2400 / East Metro D 2400

Clerical Work Shift/Work Hours :

Day Shift / 8:00 AM•4:30

PM Days of Work :

Monday•

Friday Travel Required :

No Salary Range:

$20.76•$27.53 / hourly; $43,346•$57,482 / annually

Classified Status :

Classified Bargaining Unit/Union :

206•

Clerical/AFSCME Work Area :

3489

Hadley Avenue, Oakdale, MN FLSA Status :

Nonexempt Designated in Connect 700 Program for Applicants with

Disabilities:

Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. Job Summary The Office & Admin Specialist Intermediate in this role functions as the Minnesota State Patrol East Metro District 2400 Receptionist, Records Manager and Suspense Coordinator. Details on each of the responsibilities include but are not limited to:

Receptionist:

Provide receptionist and customer service by answering questions and providing the appropriate information to callers, emailers, walk-ins, and District 2400 personnel/supervisors. To be the initial point of contact between the court systems, Office of Attorney General, city and county attorneys, jails and other law enforcement agencies and direct the above agencies/persons to the proper State Patrol District personnel.

Records Manager:

To act as librarian to implement, catalog and shelved, according to the rules of evidence, all audio, video, and photographs. Fulfill attorney and civilian requests for information and copies of reports, photographs, audio, and video recordings according to the Department of Public Safety Policy and Minnesota State Patrol General Orders, so that data is disseminated properly and to the appropriate parties.

Suspense Coordinator:

To research and provide accurate records for the BCA suspense files to resolve custodial and non-custodial arrest issues in the CJIS files. The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify Qualifications Minimum Qualifications Skill in data entry sufficient to receive and review source documents, compare documents to database information, and edit documents Knowledge of communications sufficient to present clear and concise explanations of governing rules and regulations in a manner that is understandable Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files Skill in typing/keyboarding, using Microsoft Word or equivalent software, sufficient to produce documents such as emails and other correspondence in an efficient and timely manner Skill in customer service to respectfully engage with clients, coworkers and customers, when handling difficult or complex problems and resolving escalated complaints or disputes Preferred Qualifications Experience with SWIFT (Statewide Integrated Financial Tool System), Employee Self-Service, CAD, data privacy rules, policies and procedures Database management with strong organizational and time management skills Data practices knowledge or experience Experience using a multi-line telephone system Experience providing administrative support in Law Enforcement Ability to work cooperatively with individuals from diverse backgrounds and underserved communities

Physical Requirements Light:

Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others and moving and transporting light objects frequently. Even though the weights being moved and transported may be a negligible amount, a job in this category may require positioning self to move to a significant degree or may involve maintaining a stationary position for extended periods. Additional Requirements This position requires successful completion of the following: It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, which includes the following components: Criminal History Check Reference Check Fingerprints (MNJIS/CJIS) SEMA4 records, personnel file and employment records (current and former state employees only) The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify. Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. Contact If you have questions about this position, contact Megan Lund at megan.lund@state.mn.us . To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Megan Lund at megan.lund@state.mn.us. About Public Safety Dept The Minnesota Department of Public Safety (DPS) is a diverse, complex agency dedicated to serving communities across the state. DPS has 10 public facing and four support divisions with about 2,400 dedicated employees operating programs statewide that all have one goal: Building a safer Minnesota. Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals: Training, classes, and professional development Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the

EAP:

mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues

Daily Living/Convenience Services:

Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need. For accommodations or questions about accessibility specifically relating to this job announcement, please email the Internal Affairs/Affirmative Action Division at marna.johnson@state.mn.us or 651-539-1875.