POSITION PURPOSE

The Adult Education and Literacy (AEL) Coordinator is responsible for coordinating, administering, monitoring, evaluating, and continuously improving Adult Education and Literacy (AEL) programs funded through the Texas Workforce Commission (TWC) and other applicable funding sources. This position provides leadership in grant administration, contract management, compliance monitoring, strategic planning, performance management, fiscal oversight, technical assistance, community partnerships, and program development to ensure compliance with federal, state, and local requirements. The AEL Coordinator serves as the primary resource for Adult Education and Literacy initiatives and collaborates with educational institutions, contracted service providers, Workforce Solutions Brazos Valley, local governments, community organizations, employers, and state agencies to improve educational attainment, workforce readiness, and employment outcomes throughout the Brazos Valley region. The position reports directly to the Workforce Program Manager or designee through supervisory channels.

ESSENTIAL FUNCTIONS

This job description is intended to identify the essential functions of a position and should not be interpreted as all-inclusive. The employee may be required to perform or assume additional job-related responsibilities other than those stated in this job description. Coordinates the implementation and delivery of AEL Consortium programs and services to achieve established program outcomes. Develops and administers implementation of AEL program plan, budget and policies based upon grant requirements and other Board, state, federal and/or funding guidelines. Assists with or provides oversight of the development of guidelines, procedures, policies, rules, and regulations supporting Adult Education and Literacy programs. Coordinates professional development requirements and monitors contractor compliance with applicable professional development standards. Works in conjunction with Consortium partners, employers and the community to understand common workforce needs in adult education and literacy and develop strategies for meeting those needs. Establishes community partnerships and collaborative relationships that promote workforce and education initiatives. Reads, interprets, and communicates relevant legislation, guidance letters, policies, and other program requirements. Protect confidential information and ensure compliance with applicable privacy requirements. Provides presentations to the Board of Directors, AEL Consortium, community organizations, stakeholders, and other appropriate audiences regarding AEL program performance, challenges, and best practices. Assists with special projects and strategic initiatives assigned by the Workforce Program Manager.

ADMINISTRATIVE DUTIES

Grant Administration Coordinates the administration of Adult Education and Literacy grants, including implementation, reporting, budgeting, and performance monitoring. Assists with the preparation of grant applications, continuation requests, modifications, and supporting documentation. Monitors grant performance measures and assist in ensuring contractual obligations are achieved. Coordinates grant-related procurement activities in accordance with BVCOG procurement policies. Reviews grant expenditures, invoices, and supporting documentation for completeness and compliance. Maintains grant files and documentation sufficient to support audits and monitoring reviews. Contract Administration Monitor contractor performance to ensure compliance with contractual requirements and established performance measures. Coordinate contractor monitoring activities, including programmatic and fiscal reviews. Coordinate daily program operations to ensure services are delivered efficiently and in accordance with applicable regulations. Review contractor reports and supporting documentation for accuracy and completeness. Assist in the negotiation and development of contracts, including statement of work, budget, and performance outcomes. Assist with contract amendments, renewals, and closeout activities. Maintain contract records and supporting documentation. Provide technical assistance and guidance to contractors and partner organizations regarding program requirements. Reporting and Administrative Responsibilities Prepares reports, correspondence, presentations, policies, procedures, and other administrative documents. Prepare required reports and review statistical projections for accuracy of data and validity of projections. Maintains accurate program records within TEAMS and other required reporting systems. Manages data validation in systems such as TEAMS and other appropriate software necessary to evaluate performance. Collects, analyze, and report program performance data to management and funding agencies. Performs other related duties as assigned. Compliance and Monitoring Monitor compliance with Texas Workforce Commission, Workforce Development Board, federal, state, and local regulations governing Adult Education and Literacy programs. Monitor program performance and recommend operational improvements that enhance efficiency, customer service, and contract performance. Coordinate monitoring visits, audits, and program reviews. Assist in preparing responses to monitoring findings and corrective action plans. Coordinate corrective action activities when deficiencies are identified. Maintain documentation supporting compliance with grant and contractual requirements. Protect confidential information and ensure compliance with applicable privacy requirements. Planning and Community Partnerships Coordinate local and regional planning activities supporting Adult Education and Literacy initiatives. Coordinate program implementation activities with Workforce Development staff and community partners to support integrated service delivery Provides presentations to the Board of Directors, AEL Consortium, community organizations, stakeholders, and other appropriate audiences regarding AEL program performance, challenges, and best practices. Develop and maintain productive relationships with educational institutions, Workforce Solutions Brazos Valley, employers, community organizations, and governmental agencies. Represent BVCOG at meetings, conferences, planning sessions, and community events related to Adult Education and Literacy.

KNOWLEDGE, SKILLS AND ABILITIES

The successful candidate should demonstrate: Knowledge of Adult Education and Literacy program requirements. Knowledge of Texas Workforce Commission policies and procedures. Knowledge of grant administration and contract management principles. Knowledge of monitoring and compliance practices. Knowledge of public procurement principles. Knowledge of and ability to interpret and apply local, state, and federal program requirements, and experience analyzing program performance and implementing corrective actions. Ability to prepare technical reports and correspondence. Strong organizational and project management skills. Strong analytical and problem-solving skills. Ability to establish productive working relationships with internal and external stakeholders. Excellent written and verbal communication skills. Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Teams;

AEL TEAMS

; and other software necessary to perform assigned job functions. Ability to manage time and multiple projects while meeting established deadlines.

Commitment:

Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; and persists despite obstacles and opposition.

Effective Communication:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ensures important information is passed to those who need to know; conveys necessary information clearly. Ability to effectively write reports, business correspondence, and procedural manuals. Ability to effectively present and communicate information to management, public groups, and/or boards of directors.

Responsiveness and Accountability:

Demonstrates a high level of conscientiousness; holds oneself personally responsible for one's own work; and does fair share of work.

Teamwork:

Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; supports everyone's efforts to succeed; actively contributes to team activities and organizational initiatives.

MINIMUM QUALIFICATIONS

Education, Training and Experience:

Bachelor's degree in Education, Public Administration, Workforce Development, Social Sciences, Business Administration, or a closely related field. Three (3) years of progressively responsible professional experience in adult education, workforce development, grant administration, contract administration, compliance, auditing or monitoring, program administration, or a related field. Experience interpreting and applying federal, state, or local program requirements and monitoring program or contractor performance. Equivalent combinations of relevant education and experience may be considered.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. Primary activities are conducted within a well-lit, climate-controlled office. The employee must occasionally lift and/or move objects weighing up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. TRAVEL Travel throughout the Brazos Valley region is required to support AEL Consortium partners, educational institutions, workforce partners, contractors, community organizations, monitoring activities, meetings, training, and special events. Statewide travel may occasionally be required. Travel is estimated at approximately 20-30% of work time. A valid Texas driver's license and reliable transportation are required.

WORK SCHEDULE

Work week is Monday through Friday during normal business-type hours (8am-5pm). Weekend hours may be required during special events or projects.

ADA STATEMENT

In compliance with the Americans with Disabilities Act, BVCOG will make reasonable accommodation to the known disability of a qualified applicant or employee to enable people with disabilities to enjoy equal employment opportunities, if it would not impose an "undue hardship" on the operation of the employer's business. ETHICS As a public agency, BVCOG is committed to maintaining the highest ethical standards. Applicants selected for employment are expected to perform work responsibilities with the highest degree of integrity, professionalism, and honesty, to merit the respect of our co-workers, clients, partners, vendors and the public. Applicants selected for employment are also expected to serve the public with dedication, concern, courtesy, and responsiveness. Page Break