Responsibilities:

Manage the full lifecycle of physical and electronic files, including opening new matters, updating existing records, and preparing materials for storage or disposal.
Enter and maintain accurate information in records databases to support reliable tracking, reporting, and retrieval of client and matter files.
Organize, label, shelve, relocate, and monitor files to keep record inventories current and accessible across internal and off-site locations.
Respond to file requests by locating, checking out, and recovering records promptly, while following up on outstanding items as needed.
Process incoming records and scan documents on a daily basis, ensuring images are reviewed for quality and saved correctly in the document management system.
Coordinate scanning and retrieval projects with departments, work teams, and external service providers to meet operational deadlines.
Use barcode scanning tools and related systems to record file movement and maintain visibility into document locations.
Support records retention and destruction activities, including preparation of inactive files for off-site transfer and oversight of secure shred bin routing.
Maintain daily activity logs and assist with research requests involving client and matter data across firm databases.
Handle all records-related work with a high degree of discretion and provide additional support for departmental projects and requests as assigned. Requirements

MUST HAVE

LegalKEY experience

Prior experience in records management, file administration, or document services, preferably within a legal or administrative services environment.
Proficiency with Microsoft Word, Excel, Outlook, and Adobe document tools for file handling, tracking, and scanning tasks.
Familiarity with document management and records systems such as eDocs DM, Autonomy, or similar platforms.
Strong written and verbal communication skills for working effectively with clients, colleagues, and external vendors.
Ability to manage detailed, repetitive work accurately while meeting deadlines in a fast-paced office setting.
Understanding of confidentiality standards, records retention practices, and secure handling of sensitive information.
Comfortable performing physical file movement, shelving, and retrieval tasks as part of daily records operations Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.

We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. 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