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- Graduate Assistant, 11-Month (Archival Processing) Salary See Position Description Location UH Manoa, Honolulu, HI Job Type Part-Time Temporary Job Number 2026-01721 Department University of Hawai'i at Manoa - Library Services Division Hamilton Library Opening Date 08/05/2026 Closing Date 8/20/2026 11:59

PM Hawaii Position Number:

0000GA11

Description Title:

Graduate Assistant, 11-Month (Archival Processing)

Position Number:

0000GA11

Hiring Unit:

University of Hawai'i at Manoa (UHM),

Library Services Department:

Hawaiian and Pacific Collections Department, Hamilton Library Date Posted:

August 5, 2026

Closing Date:

August 20, 2026

Salary Information:

$31,524 (Step 17) annually at 50% FTE (with tuition waiver, if eligible and all requirements are met)

Monthly Type:

11-

Month Full Time/Part Time:

Part Time:

50% Full-Time Equivalency (FTE)

Temporary/Permanent:

Temporary 11-month position

Other Conditions:

To begin approximately August 2026, pending position clearance and/or availability of funds. The position is located at the University of Hawai'i at Manoa, and is renewable annually for the duration of the grant, contingent upon availability of funds, program/operational needs, satisfactory performance, and good academic standing. This is an I I-month position, which means the position is on duty throughout the year except during periods of authorized leave. This graduate assistant position supports the archival processing and redescription of Hawaiian Collection archival materials for the

Kaho'iwai:

Reclaiming Hawaiian Knowledge Sovereignty grant funded by the Andrew W. Mellon Foundation. Specifically, this graduate assistant, under the supervision of Hawaiian Collection librarians, will process and redescribe a selection of Hawaiian Collection archival materials and support the development of the Hawaiian Knowledge Organization System (HKOS) and its application to Hawaiian sovereignty-, culture-, and history-related archival materials. This position is in the Hawaiian and Pacific Collections Department of the University of Hawai'i at Manoa Library and is renewable annually for the duration of the grant, subject to funding availability and good academic standing. The duties and responsibilities are the following. Duties & Responsibilities

• Appraisal and inventory of archival materials.
• Arrangement, description, and redescription of archival materials.
• Preserving archival materials.
• Drafting archival finding aids that include background information, biographical notes, scope and content notes, and access and use policies.
• Support the Hawaiian Knowledge Organization System (HKOS) term development.
• Support HKOS community consultations.
• Support HKOS Knowledge Organization Summits and team gatherings. Minimum Qualifications
• A classified degree-seeking
• student in a Masters or Doctoral program at the University of Hawai'i at Manoa.
• In good academic standing and maintain a GPA of 3.0 or above.
• Maintain 6 credits per semester except those who have reached 800 (dissertation) or 700F (thesis).
• Students enrolled in only a graduate certificate program are not eligible. Visiting students are generally not eligible. Desired Qualifications
• Experience arranging, describing, redescribing, preserving, and/or creating finding aids for archival materials.
• Experience conducting research in archives and/or libraries.
• Experience consulting with and/or collaborating with Hawaiian and/or Hawai'i communities.
• Experience with event planning and providing logistical support.
• Knowledge of Hawaiian sovereignty, history, culture, and/or current events.
• Knowledge of Pacific Islands' sovereignty, histories, cultures, and/or current events.
• Proficiency in the Hawaiian language, a Pacific Islands language, or a non-Indigenous language of Hawai'i or the Pacific Islands.
• Keen attention to detail and ability to synthesize information.
• Ability to communicate clearly and effectively.
• Ability to work independently.
• Ability to work collaboratively.
• Demonstrated accuracy & dependability in performing work assignments.
• Ability to perform duties with little supervision after completion of training.
• Ability to train/supervise student assistant III, IV, and V.
• Demonstrated experience in Google and Word software.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Submit cover letter indicating how you satisfy the minimum and desirable qualifications, CV, names and contact information (including email addresses) of 3 professional references, and official transcripts (copies acceptable; however, originals will be required prior to completion of hiring). Incomplete applications will not be considered. All documentation become the property of the school.

Note:

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Inquiries:

Kapena Shim, Screening Committee Chair and Hawaiian Collection Librarian, kapena@hawaii.edu EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/ Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request:

The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/ Employer University of Hawaii Website http://workatuh.hawaii.edu