Job Summary We are seeking a dynamic and highly organized City Clerk to serve as a vital steward of municipal records, ensuring compliance with regulatory standards and promoting efficient information governance. The City Clerk will oversee the management, preservation, and accessibility of official city documents, records, and archives. This role is essential in maintaining transparency, supporting administrative functions, and upholding legal and regulatory requirements. The ideal candidate will bring a proactive approach to document management, possess strong organizational skills, and demonstrate expertise in electronic and physical records systems. Duties Manage and maintain comprehensive record management systems (RMS), including electronic document management systems such as iManage, SharePoint, and content management platforms. Oversee the classification, indexing, and metadata tagging of documents to ensure accurate taxonomy and easy retrieval. Ensure compliance with records retention policies, archival standards, and regulatory requirements related to government records management. Facilitate digitization projects by converting physical records into electronic formats while maintaining archival integrity. Implement information governance policies to safeguard data security, enforce access controls, and ensure adherence to records management regulation compliance. Coordinate archival processing activities, including organizing historical records according to archival standards for long-term preservation. Conduct proofreading and quality assurance checks on official documents to uphold accuracy and professionalism in all recordkeeping activities. Provide administrative support through filing, data management, and supporting the organization's overall information management initiatives. Experience Proven experience in records management within a government or public sector environment is highly preferred. Demonstrated proficiency with document management systems (DMS), record retention software, and content management systems such as SharePoint or iManage. Strong understanding of metadata creation, taxonomy development, and archival standards for effective information organization. Familiarity with compliance management practices related to government records regulations and information security protocols. Experience managing both physical records and electronic records in accordance with legal requirements for document retention for compliance purposes. Excellent organizational skills with the ability to handle multiple projects simultaneously while maintaining attention to detail. Prior administrative experience involving proofing official documents, managing archives, or supporting digitization efforts is advantageous. Join us as a City Clerk and be at the forefront of preserving our city's history while enabling transparent governance through innovative recordkeeping practices!

Job Type:

Full-time Pay:

$75,000.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person