Project Assistant

We are looking for a detail-oriented Project Assistant to support a document improvement initiative in Cincinnati, Ohio. This Long-term Contract position will focus on enhancing the quality, consistency, and usability of high-volume business documents while supporting efficient administrative workflows. The role is well suited to someone with strong Microsoft Word expertise who can work independently and collaborate effectively with internal teams.

Responsibilities:

• Design and maintain standardized Microsoft Word templates that promote consistent formatting and document structure.
• Test and adjust templates to ensure they work reliably with existing mail merge and document automation processes.
• Review legacy files, convert them for electronic use, and improve overall layout, readability, and functionality.
• Examine documents for formatting errors and usability concerns, then make corrections to improve quality and consistency.
• Sort, label, and maintain document files within a centralized library for easier access and version control.
• Work with internal stakeholders to gather input on document workflows and incorporate practical improvements.
• Develop simple user guides and provide basic instruction to help end users work effectively with updated templates and documents.
• Identify opportunities to streamline document preparation and improve efficiency across administrative processes.