Student Services Administrative Assistant

Full time

• Charter One
  Description
  Charter One works with schools across the country to provide all-inclusive education management services.

At Charter One we pride ourselves on our thorough knowledge of charter school operations, academics, finance, human resources, information technology, marketing, and more. We handle the day-to-day work so that client school boards can focus on governance and policy issues to be sure that the vision and mission of the school are being carried out properly.

American Leadership Academy is now accepting applications for a Student Services Administrative Assistant for the 2026-2027 academic school year for our Queen Creek High School campus located in the East Valley. Candidates must possess, or be willing to obtain, a valid Arizona IVP fingerprint clearance card. The Administrative Assistant of Student Services critical administrative support for the student services department. This role involves managing various aspects of student support operations, including handling student records, coordinating services, and facilitating communication between students, parents, and staff. The Administrative Assistant plays a key role in ensuring that student services run smoothly and effectively, helping to address the diverse needs of students and supporting the overall educational mission of the school.

Responsibilities include but are not limited to:

• Provide administrative assistance to the student services department, including scheduling
  appointments, managing correspondence, and handling phone calls.
  
• Prepare and maintain documentation related to student services, including records, reports, and
  meeting minutes.
  
• Maintain and update student records, including enrollment information, attendance,
  disciplinary records, and special education files.
  
• Process and file student records accurately and confidentially, ensuring compliance with school
  policies and regulations.
  
• Assist in coordinating services for students, including academic support, counseling, special
  education, and health services.
  
• Facilitate communication between students, parents, and service providers to ensure that
  students receive the appropriate support and resources.
  
• Provide information and support to students and families regarding school policies, procedures,
  and available services.
  
• Coordinate and manage scheduling for student services appointments, including meetings with
  counselors, special education staff, and other support personnel.
  
• Assist in organizing and managing events related to student services, such as orientations,
  parent workshops, and support group meetings.
  
• Enter and manage related to student services in relevant systems, including student information
  systems and databases.
  
• Generate reports and summaries on student services activities, performance, and other metrics
  as needed by school administration.
  
• Assist in the administration of special programs, such as after-school programs, summer school,
  and intervention services.
  
• Assist with preparing and maintaining documentation for audits and evaluations.
  
• Other duties as assigned.

Required Skills:

• Leadership and team collaboration skills.
  
• Positive interpersonal and communication skills.
  
• Organizational and self-management skills to effectively handle multiple responsibilities.
  
• Strong planning, execution, and problem-solving skills.

Required Qualifications:

• High School Diploma or equivalent
  
• Valid AZ IVP Fingerprint Clearance Card
  

Preferred Qualifications:

• Associate's degree or higher in administration, business, or a related field
  
• Familiarity with academic record-keeping and school administrative processes
  If you have any questions about the position, please send an email to jobs@alaschools.

org

Attachments

Reference letter (PDF, DOC, DOCX, JPG, PNG)

Optional

Credential (PDF, DOC, DOCX, JPG, PNG)

Optional

Job Details

Schools

ALA Queen Creek JH/HS (7-12)

Grades

Seventh Grade, Eighth Grade, High School

Subjects

Secretary / clerical