Admin Secretary, Student Svcs Job Posting Title 02-Administrative/Non-Instruct Facility

STUDENT SERVICES

Location Port Orange, FL Category Administrative Support Workers Classification 04-Support/VUE Support Posting Number

D2640290

Date Posted 08/19/2026 Closing Date 12/18/2026 Job Description

POSITION GOAL

To provide professional office and support services to the Executive Director for Volusia County Schools

PERFORMANCE RESPONSIBILITIES 1.

• Communicate effectively with parents and other community members, principals, district and school level personnel. 2.
• Plan, assign, coordinate and monitor projects of data collection and compilation and prepare semi-technical reports on various projects. 3.
• Schedule appointments and meetings and maintain the calendar of the Executive Director. 4.
• Research and answer questions and concerns of the public, principals, employees, board members, parents, other educational agencies, and specific state/federal agencies. 5.
• Compose a variety of correspondence from incoming mail, instructions or notes, or compose replies based on previous experience with the instant subject and the school district. 6.
• Coordinate and assist with the compilation and preparation of student data for administrative analysis. 7.
• Prepare materials for numerous presentations, school board meetings, conferences, workshops, staff meetings, including manuals and visual aids as needed. Attend these meetings for the purpose of record keeping and follow-up. 8.
• Assist in assuring the accuracy of the material prepared for school board meetings. 9.
• Assist the Executive Director and school-based staff as needed. 10.
• Maintain equipment inventory and procure office supplies. 11.
• Make travel arrangements for the Executive Director as needed. 12.
• Coordinate, track and process requests delegated to the Executive Director. 13.
• Provide support services for special projects as assigned. 14.
• Serve on district committees and task forces as assigned. 15.
• Process all internal purchase orders including orders for the warehouse and outside vendors, as assigned. 16.
• When applicable, update and maintain the Department's web page.

17. Perform other related duties as assigned by the Executive Director. Denotes essential job function/

ADA Position Summary Position Code:

264203007

School/Site:

1290 Herbert St.

Port Orange Hours:

8

Months:

12 Please contact Lori Miller at lpmiller@volusia.k12.fl.us for additional information. Required Qualifications/Certifications

REQUIRED QUALIFICATIONS

High School diploma, G.E.D. or equivalent Five (5) years progressively responsible experience in an executive support role, preferably in a public school system

REQUIRED SKILLS

Highly developed planning and organizational skills Excellent written and oral communication skills, creating original memos and letters Excellent computer skills, including use of graphics, desktop publishing, data bases, file management, and spreadsheet software, internet and inventory systems Excellent human relations skills; ability to work effectively and cooperatively with others Possess technical knowledge of policies and procedures Possess thorough knowledge of the organization and functions of Volusia County Schools, school district policies and regulations, state and county government structure and operation Ability to work in a self-directed manner and able to exercise sound judgment in handling confidential or sensitive information and materials Ability to prepare materials for presentation Ability to receive and relay messages and information accurately Flexibility of hours and dependable transportation to attend meetings beyond the normal workday

REPORTS TO

Executive Director of Graduation Assurance and Student Services

SUPERVISES N/A

Salary Info $48,015 to $55,103 Summary If you're applying for a transfer position that requires an addendum, complete the General Application and the required addendum listed at the bottom of the job board page.