Administrative Assistant II, Student Engagement and Success

Job ID:

297866 About Us Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of over 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus. Job Summary The University of North Georgia is accepting applications for and Administrative Assistant II, Student Engagement and Success. The administrative assistant for student engagement and success provides administrative and secretarial support to the AVP for Student Success and the AVP for Student Engagement, who are co-located. The administrative assistant will assist both AVP's with administrative and operational activities, as well as support the departments within the AVPs structure. This position must possess interpersonal skills to work effectively with students, faculty, staff, and colleagues. The administrative assistant must have the ability to multi-task, organize, and prioritize tasks. Uniform will be provided for required UNG and SOS events. Some night and weekend work required. Please be advised that any offer of employment is contingent upon your eligibility to work in the United States. The university is aware of recent federal changes that may significantly increase the cost of filing H-1B visa petitions. As a public institution, the university's ability to cover such costs is subject to budgetary constraints and state funding policies. Therefore, while we remain committed to supporting international faculty hires, we cannot guarantee payment of any newly imposed or increased visa-related fees. If you have any questions regarding the visa policy, please contact Monica Arrendale at (706) 867-4470. Responsibilities Manage AVP Engagement and AVP Student Success meeting and travel calendar and assist with special events. Departmental support to all areas the AVPs supervises. Assists with budget management for the AVPs, including tracking budget expenditures, creating purchase requests, check requests, and ordering. Remains informed of problems, situations, and conditions of special interest to the Associate Vice Presidents; exercises independent judgment concerning matters requiring the AVP¿s attention to ensure timely action. Represents the AVPs by welcoming guests, responding to inquiries from UNG constituencies, functioning as a liaison among administration, students, faculty, staff, and the University in a customer-focused, quality-conscious work environment. Assists with entering and maintaining records for the AVPs such as assessment data. Serves as a resource referral for students, faculty, and staff seeking assistance within one of the AVPs areas and within the division of student engagement and success. Access to Slate, Maxient, Banner, and UNG Connect to pull relevant information requested by the AVPs. Knowledge, Skills, & Abilities Knowledge of office practices, procedures, systems and equipment. Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. Microsoft Office products such as Word, Excel, Access, or other office software. Excellent oral and written communication skills. Ability to maintain detailed records, gather and process information Ability to work unsupervised; ability to calm agitated students and parents Ability to maintain confidentiality (FERPA). Required Qualifications High School Diploma Uniform will be provided for required UNG and SOS events. Some night and weekend work required. Five (5) years' experience in customer service roles (i.e. higher education, volunteer work, leadership positions in college, etc.) Preferred Qualifications Prior experience working in a client-faced, customer service role, with event registration systems and event logistics preferred but not required. Proposed Salary The proposed salary is: $17.06-$18.77 hour. Required Documents to Attach Resume Cover Letter Contact Information for Three Professional References USG Core Values The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 . Institutional Values The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at https://ung.edu/about/mission-vision-values.php Conditions of Employment Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Equal Employment Opportunity The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans. Other Information This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position does not require a purchasing card (P-Card). This position will not travel Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires. Background Check Position of Trust