Department Assistant

• Social Sciences Print Apply  Department Assistant
• Social Sciences Salary $21.

61 Hourly Location Main Campus, 6301 Kirkwood Blvd SW, Cedar Rapids, IA Job Type Full-Time Board-Approved Job Number 03027 Division Academic Affairs Department Social Sciences Opening Date 10/05/2026 Description Benefits Questions

JOB GOAL

To advance the college's mission, vision, principles, values and strategic initiatives through activities that promote innovative, quality, clinical experiences that promote student clinical competence and maintain/improve community partnerships.

GENERAL JOB SUMMARY

Under moderate to limited supervision, provides administrative support to the department while delivering excellent customer service. This position coordinates departmental processes, including communications, purchasing, budget record maintenance, and other operational activities to ensure the efficient day-to-day functioning of the office. The role is responsible for overseeing daily office operations and serves as the primary point of coordination for departmental administrative functions. This position will work forty (40) hours per week, Monday through Friday, usually 8:00 am

• 5:00 pm.

Due to events for this department, hours may shift for occasional evening or weekend work for event support.

UNIVERSAL CORE COMPETENCIES

Advocate for Continual Improvement

• empowering each other to identify opportunities for excellence. Collaborate with Mutual Accountability
• working together with a willingness to take ownership and account for our actions. Champion Service
• anticipating needs and create a welcoming, diverse, and inclusive environment. Perseverance
• commitment to excellence even in the face of adversity or delay in achieving success. Lead
• regardless of title, through positive influence.

DUTIES/RESPONSIBILITIES

Serves as the first point of contact for the department office (in person, phone, and email). Manage calendars, prepare agendas and minute, and maintain departmental documents and records. Initiate and track purchases, travel requests, reimbursements, purchase orders, and part-time payroll authorizations. Maintain budget and expenditure records, including PCard reconciliation. Support all department faculty and staff with access to systems/materials. Assist students with information and referrals to appropriate college services. Maintains department contact information, files, spreadsheets, and shared drives. Coordinate printing, mail, and materials for classes. Under the direction of the dean or associate dean, send department communications.

PERFORMANCE EXPECTATIONS

Demonstrate professionalism, punctuality, and responsibility while independently managing tasks at the department front desk. Maintain confidentiality and accuracy in handling student records and department documents. Communicate clearly and respectfully with diverse groups of students, faculty, staff, and campus visitors. Take the initiative to identify tasks that need to be completed, ask questions, and seek clarification when needed. Exhibit attention to detail and commitment to accuracy when assisting with departmental operations. Adapt to shifting priorities and assist with a variety of tasks depending on department needs. Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences. The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

PHYSICAL ACTIVITIES WITH/WITHOUT REASONABLE ACCOMMODATION

Position involves working in an office setting. Occasional (10-33%) standing, pushing, pulling and grasping. Frequent (34-66%) reaching and viewing a computer and other types of close visual work. Constant (67-100%) sitting, walking, repetitive motion, talking and hearing. The position involves occasional (10-33%) driving to events and meetings away from KCC's main campus.

MINIMUM QUALIFICATIONS

High school diploma or equivalent At least one year or relevant experience working with PC and Microsoft Office products, with an emphasis on Word, Excel, Outlook, and SharePoint. Knowledge of standard office equipment.

PREFERRED QUALIFICATIONS, LICENSES, CERTIFICATIONS, OR REGISTRATIONS

Associate's degree in an administrative assistant or related field plus experience Experience in an educational setting Microsoft Certification

EEO/AA STATEMENT

It is the policy of Kirkwood Community College not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status. If you have questions or complaints related to compliance with this policy, please contact the Vice President, Human Resources and Institutional Effectiveness (employees) or the Vice President of Student Services (students), 6301 Kirkwood Blvd. SW, Cedar Rapids, IA 52404, 319-398-5572, equity@kirkwood.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582,

Telephone:

(303) 844-5695

FAX:

(303) 844-4303, TDD 800-877-8339

Email:

OCR.Denver@ed.gov .

WHY KIRKWOOD

Kirkwood Community College prides itself on fostering a diverse workforce and values unique perspectives throughout its campus community. The college is a convenient, innovative, visionary educational leader striving to remain affordable and accessible. With more than 140 majors and programs, Kirkwood boasts 16,000 annual college-credit students while maintaining one of the lowest tuitions in the state. All degree-seeking students are eligible for federal financial aid and the college offers more than $3 million in scholarships each year to students from all walks of life. Review of applications will continue until the position is filled. Kirkwood offers a wide range of employee benefits. Read more about them here ! 01 Do you have a high school diploma or equivalent and at least one year or relevant experience working with PC and Microsoft Office products, with an emphasis on Word, Excel, Outlook, and SharePoint? Yes No 02 What level of experience do you have with Microsoft and/ or Colleague? Required Question Employer Kirkwood Community College Address 6301 Kirkwood Blvd SW Cedar Rapids, Iowa, 52404 Phone 319-398-5572 Website http://www.kirkwood.edu Apply Please verify your email address Verify Email Job Opportunities Account Privacy Policy Terms Of Use Accessibility Statement Privacy Settings Copyright © 2026 Do not sell my personal information × For California residents, and to the extent NEOGOV sells your personal information as the term "sell" is defined under the California Consumer Privacy Act, you have the right to opt-out of the sale of your personal information by us to third parties at any time. This setting only applies to registered account holders that have opted-in for an Access Membership. If you wish to opt-out click follow these steps: Log into your Job Seeker Profile Click your name in the upper right-hand corner Select Account Settings Select the Preferences section Click the Edit button next to Access Membership Switch Toggle to off Click Save If you do not have a registered account this setting does not apply, however, you can review your right on our privacy policy . If you require further assistance, please email privacy@neogov.com × Accessibility Statement At Governmentjobs.com, Inc. d/b/a NEOGOV, we recognize the importance of making our products and services accessible to all individuals, including those with disabilities, and are continually working to improve the experience for all users. Commitment to Accessibility We are committed to following best practices, including the Web Content Accessibility Guidelines (WCAG) 2.1, Level AA, to the extent feasible, however, we do not warrant compliance with these standards or any other accessibility standards. We are continually enhancing our platforms to ensure greater accessibility, and we actively seek out opportunities to improve accessibility features. Ongoing Enhancements Accessibility is an ongoing effort, and we are regularly updating our technology, services, and content to address accessibility barriers. Our team is dedicated to identifying areas for improvement and making enhancements that allow all users, regardless of their abilities, to fully engage with our services. Feedback and Assistance We value feedback from our users. If you encounter any accessibility barriers while using our services or have suggestions on how we can improve, please reach out to us at accessibility@neogov.com. We will make every effort to resolve any concerns and consider alternative options where possible. Thank you for choosing NEOGOV. We remain dedicated to improving accessibility and creating an inclusive experience for all.