Middle School Assistant Principal Secretary C Illinois School District

U-46 - 3.8

Elgin, IL Job Details Full-time $18.65 an hour 1 hour ago Qualifications Computer literacy Copy machines In-person customer service High school diploma or GED Parent communication in school administration Telephone systems Typing Office management Expenditure monitoring Faxing Budget tracking File organization

Full Job Description JobID:

46059

Position Type:

Secretary /

Clerical/School Secretary Date Posted:

7/13/2026

Location:

Kimball Middle School Date Available:

08/13/2026

Closing Date:

06/01/2027 Position /

Title:

Middle School Assistant Principal Secretary C Bargaining Unit:

DUSA Department/Location:

Secondary Schools Instruction and Equity Work Days:

212

Reports To:

Building Principal and Assistant Principal JD Revision Date:

08/05/2024

Supervises:

N/A Function / Position Summary Assist the Principal and the Assistant Principal(s) in maintaining the operations of the Student Office. These operations include communications, and directed procedures. Maintain confidentiality of student/staff information in the school and community. Job Duties / Responsibilities Assist students, receive and screen visitors. Schedule and coordinate appointments and update the Assistant Principal's calendar. Answer and transfer phone calls and record messages, keeping a daily log of the information. Maintain a daily attendance log documenting calls to/from parents and prepare reports (including homebound and field trip students) as assigned. Compile, record, and report data (i.e. HERO, Truancy, Activity, Statistical, and School Wide reports), and all other documents/forms/reports required for the daily operation and auditing of the department as assigned. Provide assigned student intervention information to parents via Connect Ed as assigned. Assist students who are ill or injured in the absence of the nurse. Prepare memos, forms, letters, reports, etc. for administrators as requested. Assist with all processes involving student enrollment, attendance, and/or transfer. Maintain and update school website and serve as co-sub caller if designated by Principal. Other duties as assigned. Education High school diploma or equivalent required. Associate's degree preferred.

Experience / Knowledge

Working knowledge of district student information system (Infinite Campus, HERO) preferred. Experience with Microsoft and G Suite software and programs. Good communication skills. Experience with common office skills and equipment. Bilingual – Spanish/English – written/verbal preferred. Physical Demands Ability to work on a computer/telephone over the major portion of the day. Ability to lift up to 25 pounds.

SECRETARIAL CLASSIFICATION CRITERIA

(As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)

CLASSIFICATION A

(Proficiently demonstrates all criteria listed) Ability to communicate and interact with staff and co-workers in a professional manner Demonstrates positive customer service skills Demonstrates confidentiality Ability to work independently Ability to prioritize tasks Demonstrates organizational skills Keeps accurate filing Maintain appropriate inventories and online file management Able to use office machines (ex. laminator, fax, intercom, phone, copier) Accurate typing/keyboarding Working knowledge of computer programs Willingness and ability to learn

CLASSIFICATION B

(Proficiently demonstrates all criteria listed, including classification A) Perform reception duties Perform student attendance duties Utilize excellent written and verbal communication skills (parents, staff and students) Responsible for tracking and balancing building/department expenditures (if applicable) Working knowledge of computer programs Word and Excel Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.)

CLASSIFICATION C

(Proficiently demonstrates all criteria listed, including classification A+B) Demonstrates appropriate decision making in support of or in absence of director or supervising administrator Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building Proficient in specialized computer programs and applications Responsible for creating and initiating written and verbal communication (community and district officials/representatives) Responsible for maintaining director or supervising administrator calendar/schedule (if applicable) Responsible for office management, environment, staff, finances (banking and financial software) Ultimately responsible for coordination, organization, facilitation of district level department/building Terms of Employment This is a 10 month position. Salary and benefits as established by the Board of Education and set forth in the collective bargaining agreement as applicable. The starting rate for this role is $18.65/hr. This position is a full time 8 hour a day M-F position. This position is eleigible for benefits insurance and pension. Attachment(s): DUSA 10 Month Benefits Sheet.pdf DUSA Salary Table.png