Administrative Assistant to the Principal, Clark Elementary

Administrative Assistant to the Principal, Clark Elementary

WEBSTER GROVES SCHOOL DISTRICT - 4.1

Webster Groves, MO Job Details Full-time 1 day ago Qualifications Google Workspace Report writing Phone communication Inventory management Word processing Student record keeping Greeting customers Content editing Budget monitoring Filing Student information system Executive administrative support Customer inquiry handling Databases Personnel records management Transcription Bachelor's degree Decision making Organizational skills Order placement Newsletters (communication methods) Typing Clerical experience Productivity software Office management Appointment scheduling Practicing budget management in an educational setting Travel scheduling Entry level Office experience

Full Job Description Essential Functions:

Primary Objective:

To provide the necessary clerical responsibilities required for the administration of the school district in order to assure the smooth, efficient operation of the school office. Works to create a welcoming office experience and build positive relationships with all staff, students, parents, and other visitors (your presence, communication, and welcome will work to serve as a first impression to the many people we serve). Prepares, composes, transcribes and/or types documents, correspondence, reports, newsletters, schedules, etc. for the purpose of communicating information to school and District personnel, students, parents, and the public Maintains confidentiality when working with private material concerning the District or individuals Maintains files for supervisor(s) and/or department(s) Determines the need of inquiries (mail, email, phone, and office visits) provides information or direction and resolves issues from knowledge of District policies and procedures, or refers to appropriate party Receives visitors into the school office, ascertains the purpose of the visit, and furnishes the information or directs to proper person Proofreads, edits, and prepares material for printing, approval, and distribution Initiates contact and transacts business with outside agencies and parties Prepares and distributes related reports, and maintains enrollment databases appropriate to the specific area of responsibility Develops organized and efficient systems to meet building/department needs, establishes and maintains files, and assists in monitoring building/department budgets Assists with ordering office supplies; assists with inventory of office/department supplies Processes mail, may schedule appointments, and may make arrangements for travel for staff Operates standard office equipment, is proficient in word processing, basic spreadsheet skills, and Google Applications. Will utilize student information systems and budget databases. Schedules building tours Maintains student records and attendance Records teachers' absences and substitute requests Manages maintenance requests and works closely with the building custodial supervisor Maintains supplies and maintenance for computers, copiers, and printers Perform other duties as assigned

Qualifications:

Bachelor's Degree is preferred Experience as an administrative assistant Successful work history Strong organizational skills Requires a high level of initiative, independent judgment, and decision-making skills Able to work and converse efficiently with all school community members and other external contacts

WEBSTER GROVES SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER & E-VERIFY PARTICIPANT WGSD

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