Office Assistant

Office Assistant Agora's Little Gems Early Learning & Child Care Columbus, OH Job Details Part-time $18 an hour 1 day ago Benefits Employee discount Qualifications Microsoft Excel High school diploma or GED Attention to detail Data entry Clerical experience Time management Full Job Description Overview The Part-Time Office Attendant provides essential administrative support to Agora's Little Gems Child Care Center by tracking and monitoring key compliance, staffing, scheduling, and quality areas. This position helps ensure the center maintains accurate records and meets all regulatory, program, and organizational standards. Responsibilities Track and monitor compliance requirements, deadlines, and documentation to ensure the center remains in good standing with all applicable licensing and regulatory agencies. Maintain and update staff scheduling records, monitoring coverage levels to meet required staff-to-child ratios at all times. Track staffing requirements including certifications, mandatory training deadlines, and qualification status for all staff members. Monitor and maintain training records for all staff, including ODJFS-required trainings, CACFP training, child abuse recognition and prevention, first aid/CPR, and any other required or organization-specific trainings. Track quality standards compliance and assist in maintaining documentation related to Step Up to Quality (SUTQ) or similar quality rating improvement systems. Collect, review, and process employee timesheets for accuracy and completeness; flag discrepancies to the Director. Track staff and child attendance records, maintaining accurate daily and monthly attendance logs. Maintain organized and up-to-date files for personnel, enrollment, licensing, and compliance documentation. Assist the Director with data entry, correspondence, report preparation, and other administrative tasks as assigned. Send reminders to staff regarding upcoming training deadlines, required documentation, or scheduling needs. Handle sensitive information with confidentiality and professionalism at all times. Complete all required trainings assigned by Agora Christian Services and Agora's Little Gems Child Care Center. Adhere to all center policies and procedures. Requirements High school diploma or equivalent (GED) required; some college or post-secondary education in business, early childhood, or a related field is preferred. Must successfully pass a clean background check prior to and as a condition of employment. Must be willing to complete all required trainings for Agora Christian Services and Agora's Little Gems Child Care Center. We will pay for the trainings. Proficiency in Microsoft Office (Word, Excel, Outlook) or Google Workspace; ability to learn center management software. Strong attention to detail and accuracy in record-keeping and data entry. Excellent organizational and time management skills with the ability to manage multiple tracking responsibilities simultaneously. Ability to handle confidential employee and family information with discretion. Effective written and verbal communication skills. Prior administrative, office, or child care administrative experience preferred. Join us as an Office Assistant to be a key contributor in creating a welcoming environment while supporting the backbone of our daily operations. Your enthusiasm and organizational expertise will help us deliver outstanding service and maintain a productive workplace!

Pay:

$18.00 per hour

Benefits:

Employee discount

Work Location:

In person