Job ID:

5897952\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\n

Starting Date:

Immediately\nJob Description\nBoard Clerk/Secretary to Superintendent\nReports to:\nSuperintendent Performance Responsibilities\nBoard of Education Support (Board Clerk Functions)\nServe as primary administrative support for the Board of Education and Board meetings.\nPrepare and publish Board meeting notices and agendas in accordance with the Oklahoma Open Meeting Act and District timelines.\nCompile Board agenda packets, coordinate submission deadlines, and ensure supporting documentation is complete.\nAttend all regular and special Board meetings (including evenings) and record accurate minutes, motions, votes, and actions.\nDraft, finalize, and distribute Board minutes within required timelines; maintain official Board minute books and records.\nMaintain Board policies, Board member rosters/terms, oaths, and other official Board documentation as assigned.\nSupport Board elections processes and filings as assigned (as applicable).\nCoordinate Board professional development, travel documentation, and required disclosures when directed.\nSuperintendent Administrative Support\nProvide direct executive-level administrative support to the Superintendent, including calendar management, scheduling, meeting preparation, and follow-up.\nServe as a gatekeeper for the Superintendent's office by routing requests, prioritizing needs, and ensuring prompt customer service.\nPrepare correspondence, reports, presentations, and memoranda; proofread for accuracy and professionalism.\nCoordinate leadership meetings, take notes as requested, and track action items to support completion of priorities.\nMaintain confidential records and communications related to personnel, student matters, legal issues, and District operations.\nCommunication & Community Relations\nProvide professional front-line service for calls, visitors, and written communication directed to the Superintendent's office and Board.\nRespond to general inquiries and route concerns to the appropriate department while maintaining confidentiality and professionalism.\nCoordinate communications related to Board meeting schedules and public participation processes.\nRecords, Compliance, and Office Operations\nMaintain organized electronic and physical filing systems for Board and Superintendent records in accordance with retention requirements.\nAssist with open records requests by coordinating document collection and maintaining logs, as directed by leadership.\nManage office workflow, purchasing requests, and inventory for the Superintendent's office within District procedures.\nSupport districtwide initiatives and special projects assigned by the Superintendent.\nKnowledge, Skills & Abilities\nStrong knowledge (or ability to learn quickly) of the Oklahoma Open Meeting Act, board governance procedures, and records practices.\nExcellent written communication skills, including minute-taking, grammar, and professional formatting.\nHigh discretion and ability to handle sensitive/confidential information consistently and appropriately.\nStrong organization, attention to detail, and ability to manage multiple deadlines.\nEffective interpersonal skills with a service-oriented, calm, and professional approach.\nProficiency with Microsoft Office/Google Workspace, board agenda/minutes software (if used), and standard office equipment.\nPhysical/Mental Requirements and Working conditions:\nIn a workday, the employee must stand/walk approximately 7-8 hours per day. Employee's job requires frequent to continuous bending/stooping; squatting/crouching; occasional to frequent crawling/kneeling; frequent to continuous reaching above shoulder; continuous pushing/pulling.\nEmployee's job requires occasional lifting 50-75 pounds. Job requires employee to use both hands for such repetitive actions requiring simple/firm grasping and/or fine manipulation.\nEmployee must possess hearing/speaking ability to communicate with fellow workers and the students/public. Employee must have mental requirement to understand and follow instructions and avoid safety problems.\nSuccessful performance of the job requires people skills to work with students, teachers, and fellow employees. It requires following safety guidelines and policies to avoid accident and injury. It requires following school dress standards, proper attendance or leave policies, and other work-habits concerns. The employee must use initiative and self discipline to get the work done; Must be able to cooperate with other staff members and have a positive attitude towards staff, students, and the public to enhance educational goals.\n

Position Type:

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