OIS Office Assistant

Position Information Job Title OIS Office Assistant Appointment Type Student Employee Job Location Corvallis Position Appointment Percent 100 Appointment Basis 12 Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Remote or Hybrid option? Min Hourly Rate $15.05 (Standard); $14.05 (Non-Urban); $16.30 (Portland Metro) Max Hourly Rate $21.50 (Standard); $21.00 (Non-Urban); $22.00 (Portland Metro) Position Summary This recruitment will be used to fill one part-time 10-12 hours per week (a maximum of 20 hours per week with the potential to work more hours per week outside of academic terms winter, spring and summer breaks) Student Clerical position for the Office of International Services at Oregon State University (OSU). This position will start in Summer 2026. The Student Office Assistant will be responsible for assisting with front desk duties as well as providing general clerical and logistical support for the office. Transferable Skill Development OSU ismitted to ensuring students are prepared for success after graduation through intentional skill development as student employees. Thepetencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below: Communication, Teamwork, Professionalism, and Technology. Position Duties Serve as front desk reception to greet and refer those who contact the Office of International Services including international students and scholars, domestic students, faculty and staff from campus, and guests from around the world. Answer inquiries in person, by phone, or email; Make appropriate referrals. Coordinate appointments for international students and scholars. Maintain confidentiality of student information. Prepare work orders related to immigration and sponsor advising. Provide general clerical and logistical support, including mailing, scanning, filing, data entry, and Excel spreadsheet management. Manage the processing and assignment of documents to international student advisors. Assist in document retention and management, including the filing and delivery of immigration documents. Assists with ongoing projects. Minimum Qualifications Full Employment Eligibility Requirements can be found : hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements Must be academically enrolled in a high school,munity college, or university and pursuing a program or course of study Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment Must meet the applicable minimal enrollment standard High School student: Regularly enrolled in a high school or participating in a home-schooling program Undergraduate and post-baccalaureate student: 6 credit hours per term Undergraduate international student: 12 credit hours per term• Graduate student officially admitted to

Graduate School:

5 credit hours per term Graduate international student officially admitted to

Graduate School:

9 credit hours per term•International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center. Additional Required Qualifications Must be able tomit to working during the academic year and between academic terms. Must be able to work 10-12 hours per week during the summer. Experience with Microsoft Office (Outlook, Word, Excel, etc) and internet applications. Patience andpassion whenmunicating with non-native English speakers. Ability to multitask in a fast-paced environment with frequent interruptions. Excellent interpersonal, oral, and writtenmunication skills. Interest in working in a multicultural environment. Experience with detail-oriented tasks. This position is designated as a critical or security-sensitive position; tfore, the incumbent must successfullyplete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years. Preferred (Special) Qualifications Minimum of a 2.75 GPA preferred. Work study preferred but not required. Experience with data entry and information processing. Prior administrative office experience and/or reception experience. Working Conditions / Work Schedule This position requires employee to work 10-12 hours per week starting in summer 2026 and throughout the academic year. T may be opportunities for additional hours. Posting Detail Information Posting Number

P13161SE

Number of Vacancies 1 Anticipated Appointment Begin Date 07/06/2026 Anticipated Appointment End Date Posting Date 05/01/2026 Full Consideration Date 05/20/2026 Closing Date 05/20/2026 Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students Special Instructions to Applicants When ing you will be required to attach the following electronic documents: A Resume A Cover Letter For additional information please contact: Divya Vasudevan at divya.vasudevanoregonstate.edu We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. This position is designated as a critical or security-sensitive position; tfore, the incumbent must successfullyplete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years. OSU will conduct a review of the National Sex Offender Public prior to hire.

Note:

All job offers are contingent upon Human Resources final approval