Senior Administrative Assistant to the Department Head

MIT - 4.2

Cambridge, MA Job Details Full-time $32.00 - $38.50 an hour 4 hours ago Qualifications Project team coordination Google Workspace Confidential information handling Event planning project management WordPress Slack English Grammar Experience Google Calendar Adobe Acrobat Office experience Full Job Description Working at MIT offers opportunities that just aren't found anywhere else , including generous and unique benefits that help to ensure that MIT employees are healthy, supported, and enjoy a fulfilling work/life balance. We welcome people from all walks of life to bring their talent, ideas, and experience to our community. We strongly encourage applications from individuals from all identities and backgrounds - like yours. If you want to be part of our exceptional, multicultural, collaborative, and inclusive community, then take a look at this opportunity. MIT provides pay ranges representing its good faith estimate of what the Institute reasonably expects to pay for a full time position at the time of posting (if you are applying for a part time salaried job, you will need to prorate the posted pay range). The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements. This pay range represents base pay only and does not include any other benefits or compensation. Senior Administrative Assistant to the

Department Head Job Number:

25987

Functional Area:

Administration Department:

Chemistry School Area:

Science Pay Range Minimum:

$32.00

Pay Range Maximum:

$38.50

Employment Type:

Full-time (Hybrid)

Employment Category:

Non-Exempt Visa Sponsorship Available:

No Schedule:

M-F 9am-5pm; 1 remote day

Pay Grade:

6 Posting Description

SENIOR ADMINISTRATIVE ASSISTANT TO THE DEPARTMENT HEAD

, Chemistry , seeks a highly organized professional to provide comprehensive executive support to the Department Head and manage critical operations. This essential role offers the opportunity to foster academic excellence by supporting faculty affairs, coordinating major events, and ensuring the seamless administration of a vibrant intellectual community. This position serves as the administrative cornerstone of the department, entrusted with complex calendar management and the facilitation of essential departmental business. The successful candidate will navigate the academic lifecycle by coordinating faculty promotional cases, drafting and assembling academic dossiers with meticulous attention to detail, and tracking recurring responsibilities such as junior faculty progress reviews and NIH research trainings. The role is integral to departmental recruitment and engagement, responsible for independently organizing comprehensive itineraries and complex travel for faculty search candidates. The full job description is available here: https://chemistry.mit.edu/about/careers/ Job Requirements

REQUIRED

: A minimum of five years of administrative, office, or related experience; demonstrated proficiency in English grammar and composition; highly developed organizational skills; ability to handle multiple tasks, set priorities, have attention to detail, and work in a challenging and fast-paced environment; advanced Word, Excel, PowerPoint, Adobe Acrobat Pro, Google Workspace, Slack, WordPress skills; event planning experience; experience with handling confidential/sensitive materials; ability to maintain confidentiality of confidential and highly sensitive materials/information; discretion and good judgment; excellent interpersonal and organizational skills, project coordination experience, communication skills, and the ability to work well with all levels of internal management and staff, and outside vendors; and ability to thrive in a fast-paced, collaborative environment.

PREFERRED

: Bachelor's degree; experience in higher education; or knowledge of

SAP, SAP

web, Concur, and MIT financial processes, policies, and procedures. This is a hybrid role that requires work in person in Chemistry Headquarters at least four days per week. A few times a year evening event work is required. 8/27/2026