Administrative Assistant - Student Services/Registrar

Patrick County Public Schools

Patrick County High School - Stuart, Virginia This job is also posted in Patrick County Public Schools

Job Details

Job ID:

5934097

Application Deadline:

Posted until filled

Re-Posted:

Yesterday

Starting Date:

Immediately

Job Description

General Description:

Performs various duties as assigned by the administrator with a specific focus on student services and student enrollment.

Requirements:

Must possess a high school diploma or equivalent

Clerical and administrative experience preferred

Proficiency in computer applications and programs

Ability to communicate effectively and courteously with staff and the public

Reports To:

Building Principal

Essential Job Functions:

Ensures accuracy of PowerSchool information (demographics, grades, Parent Portal, enrollment, testing data, custody, etc.)

Maintains and safeguards all student records and documentation, ensuring confidential information is secured from view and access by unauthorized individuals at all times

Coordinates homebound, out-of-district, foster care, and homeless services

Issues provisional driver's licenses

Responsible for student enrollment, withdrawal, and transfer requests

Processes incoming and outgoing records and transcript requests

Verifies information for DSS, Juvenile Court Services, insurance, etc.

Maintains accurate, complete, and organized student cumulative records; promptly files student documentation

Regularly audits files for completeness - purges, retains, archives, and disposes of records in accordance with PCPS procedures, FERPA, Virginia requirements, and the Library of Virginia Records Retention and Disposition Schedule

Manages supplemental backpack food program

Ensures accuracy of graduation information (early grads, diplomas, retentions, state reports, etc)

Takes attendance for, supervises, and enters grades of Career Education students and all P&HCC dual enrollment students.

Maintains the Student Services webpage

Performs other duties as assigned

Position Type:

Full-Time

Job Requirements